Executive Assistant

Location: Newport Beach, CA • Full-Time

About The Opportunity

Our client, a well-established and highly respected real estate organization headquartered in Newport Beach, is seeking an experienced Executive Assistant to provide high-level administrative support to multiple senior executives. This is an excellent opportunity for a polished, proactive professional who thrives in a fast-paced corporate environment and enjoys being a trusted partner to executive leadership. The ideal candidate is highly organized, detail-oriented, resourceful, and able to manage multiple priorities while maintaining the highest level of confidentiality and professionalism.

Responsibilities

• Provide high-level administrative support to multiple executives in a dynamic corporate environment.
• Manage complex calendars, schedule meetings, and coordinate executive appointments.
• Arrange domestic travel, prepare detailed itineraries, and complete expense reports.
• Draft, edit, proofread, and format correspondence, presentations, reports, proposals, contracts, and other business documents.
• Prepare meeting agendas, compile materials, take meeting minutes, and follow up on action items.
• Serve as a primary point of contact for executives, acting as both gatekeeper and liaison with internal teams and external partners.
• Maintain electronic and physical filing systems, databases, and spreadsheets.
• Process invoices by obtaining approvals and coordinating with accounting for payment.
• Assist with conference room setup, audiovisual equipment, catering, and meeting logistics.
• Manage Outlook calendars and provide email support.
• Handle incoming mail and ensure timely distribution.
• Support special projects and perform additional administrative duties as needed.
• Attend occasional off-site meetings and visit company locations or vendors when required.

Requirements

• Associate's degree required; Bachelor's degree preferred.
• 6–8+ years of executive or senior administrative support experience within a corporate environment.
• Exceptional organizational and time management skills with the ability to prioritize multiple deadlines.
• Proven ability to work independently with minimal supervision.
• Strong attention to detail and commitment to producing accurate, high-quality work.
• Excellent written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Professional, positive, and customer-service-oriented demeanor.
• Strong interpersonal skills with the ability to build relationships across all levels of an organization.
• Experience researching, organizing, analyzing, and presenting information.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), Zoom, and internet research.
• Excellent proofreading and document formatting skills.
• Self-motivated with a proactive, solutions-oriented mindset.
• Flexibility to work occasional overtime as business needs require.
• Valid driver's license or reliable transportation for occasional travel to meetings and company locations.
• Ability to pass a pre-employment background check and drug screening.

Pay

$85,000–$90,000 DOE

Benefits

• Comprehensive Medical, Dental, and Vision coverage
• Flexible Spending Account (FSA) and Health Savings Account (HSA)
• 401(k) with company match
• Employee housing discounts
• Tuition reimbursement
• Employee referral bonus program