Executive Assistant

Kavaliro is seeking an Executive Assistant to support a client in Orlando, FL.

Responsibilities

• Support business needs by preparing business reports and managing internal projects.
• Perform administrative tasks such as scheduling meetings, preparing expense reports, making travel arrangements, and coordinating business activities, as required.
• Professionally interact with senior-level stakeholders to support organizational objectives.
• Proactively manage complex calendars across multiple time zones and coordinate seamless travel arrangements and itineraries regionally and internationally.
• Plan, manage, and execute logistics for team events and support onboarding of new hires.
• Demonstrate exceptional attention to detail and uphold discretion in all aspects of work.
• Improve team efficiency by solving problems, streamlining workflows, and anticipating needs, while understanding the business context to identify opportunities and deliver results in high-pressure, dynamic environments.

Requirements

• Completed Bachelor’s degree.
• 5 or more years of experience as a senior administrative assistant (candidates with more experience can be considered for a higher level or vice-versa).
• Prior experience coordinating internal projects.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint, Copilot).
• Highly responsive, proactive, organized, and discrete professional.
• Capable of working flexibly across multiple time zones, both independently and as a collaborative team player.
• Fluent in English (written and spoken) for confident communication with national and international interfaces; proficiency in an additional language is a plus.
• Willingness and ability to travel occasionally (~20%), as required.

Pay

$35 - 40 per hour

Schedule

On-Site