Executive Assistant

About the role

Kansas Children’s Service League is seeking a full-time Executive Assistant in Topeka, KS. The position offers a competitive wage starting at $50,000 per year and operates on a Monday-Friday schedule with occasional evenings and weekends.

Responsibilities

• Manages executive calendars, travel, email, and communication priorities for CEO and CFO
• Prepares materials and logistics for meetings, including agendas, handouts, and minutes
• Covers filing, mail handling, and maintains the Administrative Policy Manual
• Coordinates logistics for meetings and events, including strategic planning and annual retreats
• Maintains permanent records, Board directories, and orientation manuals
• Serves as a liaison between the Board/Foundation and committee meetings
• Supports the Fund Development and Philanthropy teams by preparing agendas, attending meetings, recording minutes, and coordinating follow-up tasks
• Manages donor CRM data and prepares accurate monthly and quarterly financial and activity reports in collaboration with Finance and organizational leadership
• Represents KCSL in the community by attending events and delivering presentations as directed by leadership
• Plans, organizes, and manages annual fundraising and special events, including volunteer coordination, sponsor growth, and execution of board-identified activities
• Increases community awareness of KCSL by participating in local activities and cultivating visibility for the organization’s mission and impact

Qualifications

• Required: Associates Degree in business, marketing or related field
• At least 3 years of experience providing executive level administrative support
• Demonstrated ability working effectively with volunteers, donors, clients, and managers
• Demonstrated ability communicating successfully in writing and verbally
• Proficiency in Word, Excel, PowerPoint, and Outlook