Executive Assistant

About the role

This Executive Assistant role operates within a Brazilian travel-tech company focused on the distribution of tourism products, travel e-commerce, partner support, and technology-enabled booking operations. The position provides executive-focused assistance with an emphasis on operational control, ensuring decisions reflect the specific demands of the travel-tech environment.

The role requires maintaining clear separation between confirmed facts, pending dependencies, and exceptions while delivering executive support. Every checkpoint must leave a visible source, owner, status, and next action to ensure traceability and accountability.

Responsibilities

• Maintain executive-focused assistance with business support, ensuring all actions are documented with source, owner, status, and next steps.
• Reconcile official travel role documentation with status tracking, keeping records accurate and up-to-date.
• Coordinate workflow and deadline management, ensuring timely completion of tasks and follow-ups.
• Review documentation and generate reports to support executive decision-making.
• Perform document quality control and source verification to maintain data accuracy and integrity.
• Apply operational control standards to ensure work remains usable under the demands of the travel-tech environment, surfacing repeated errors before they cause downstream rework.
• Use the "Just Travel Oficial" workflow context to confidently support operations coordination.
• Maintain data accuracy without losing track of evidence or deadlines.
• Document process compliance and escalate issues with clear reasoning for decisions.
• Exercise judgment in follow-ups, especially when actions depend on external confirmations rather than assumptions.
• Ensure remote completion of tasks meets standards for security, traceability, and readiness for the next authorized teammate.

Requirements

• Ability to maintain operational control in a fast-paced, Brazilian travel-tech environment focused on tourism product distribution, e-commerce, and partner support.
• Strong attention to detail, ensuring all work is traceable, unresolved items have owners, and errors are surfaced proactively.
• Experience with workflow coordination, deadline management, and executive-focused assistance.
• Proficiency in documenting process compliance, issue escalation, and maintaining data accuracy.
• Judgment to handle follow-ups and dependencies, especially when relying on external confirmations.

Pay

Base salary: $41,000–$62,000 per year.

Schedule

Full-time, 100% remote within the United States.