Executive Assistant

About the role

The Executive Assistant provides high-level, confidential administrative support to the Vice President of Human Resources at Johnson County Community College (JCCC). This involves managing various administrative tasks and ensuring efficient operations within the Human Resources (HR) department. The Executive Assistant is responsible for completing various project activities, information retrieval, and managing complex administrative matters. The Executive Assistant serves as the first point of contact and provides operational support and assistance with day-to-day operations to ensure efficiency.

Responsibilities

• Coordinate and manage the VP’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Proactively anticipate scheduling conflicts and resolve them efficiently.
• Develop materials for meetings, including for the Board Committee meetings and Board of Trustees meetings.
• Compile, review, and submit all materials to the President’s office in an accurate and timely manner.
• Cook up closely with the VP, President’s Office, Trustees, and other senior leaders.
• Provide accurate and complete information and updates to all stakeholders.
• Attend Board Committee meetings and record accurate, timely, and complete meeting minutes.
• Assist in monitoring and managing the budget for the Human Resources Department which includes tracking expenses, reviewing and processing invoices, reconciling financial records, and providing regular reports on budget status.
• Maintain and organize confidential and sensitive information, both in electronic and hard-copy formats.
• Manage and update databases, contact lists, and files to ensure easy accessibility and retrieval of information.
• Provide administrative support for various projects and initiatives of the VP by conducting research, preparing presentations or reports, tracking progress to completion, and facilitating communication.
• Ensure faculty, staff, students, or other visitors are assisted in a welcoming and responsive manner.
• Work closely and effectively with the VP to keep them informed of upcoming commitments and responsibilities, following up appropriately as necessary.
• Act as a “barometer,” having a sense of issues taking place around JCCC and keeping the VP updated.
• Maintain extensive knowledge of the HR department’s roles, responsibilities, and daily operations.
• Uphold extensive knowledge of JCCC’s HR policies and procedures.
• Aid in reports, presentations, and communications.
• Research, compile, and maintain records and information.
• Analyze and interpret data to produce reports.
• Responsible for updating the college organizational chart and listing new hires on the HR InfoHub page each month.

Qualifications

• Associate’s degree
• Two or more years of experience in administrative support work
• Bachelor’s degree preferred
• One or more years of experience providing administrative support to senior-level or C-level executives
• Professional certification in administrative work
• Experience working in a Human Resources Department
• Experience working in a higher education setting

Benefits

Category For Full-Time Employees: Health insurance with some employer paid options. Life insurance & AD&D (employer provided). Retirement plans (403(b), 457(b), and KPERS). Employer paid 8% contribution into a 403(b) no match required. Paid time off (vacation, sick, personal, and floating holidays). 14 days of paid holidays. Full tuition reduction for JCCC credit courses (for employee and eligible dependents). Tuition reimbursement / assistance for non-JCCC courses for employee. Free access to the Gym on campus for all employees and dependents. Discount to the Hiersteiner Child Development Center. And many more!

About JCCC

Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Established in 1969, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. Located in Overland Park, Kansas, JCCC offers smaller class sizes, more resources, and a thriving campus culture, along with competitive tuition rates and extracurricular experiences that transcend the norm.

Equal Employment Opportunity

JCCC is an equal opportunity employer and equal access institution. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran’s Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.

Contact Information

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email HR@jccc.edu. If you need any assistance throughout the search process, please reach out to the HR@jccc.edu.