Executive Assistant

About the Role

This full-time, onsite position provides personalized administrative support in a well-organized and timely manner. The Executive Assistant works closely with all members of the Senior Leadership team, with a special focus on the CEO and Director of Finance, to manage administrative tasks and facilitate effective communications.

Responsibilities

• Act as the point of contact between the executives and internal/external clients, including Board members.
• Handle calls, take messages, and route correspondence.
• Manage requests and queries appropriately.
• Maintain and arrange meetings, appointments, and schedules, providing reminders as needed.
• Make travel arrangements.
• Prepare Board meeting prepacks and other Board-related items.
• Take minutes and keep accurate records of critical information.
• Produce reports, presentations, and briefs, coordinating among senior staff.
• Develop and maintain an efficient documentation and filing system.

Requirements

• Bachelor’s degree from an accredited college/university or equivalent work experience.
• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in other administrative positions.
• Full comprehension of office management systems and procedures.

Skills

• Excellent knowledge of MS Office, with emphasis on proficiency in Excel and PowerPoint.
• Proficiency in English.
• Exemplary planning, time management, and presentation skills.
• Up-to-date with advancements in office protocols and applications.
• Ability to multitask and prioritize daily workload.
• High-level verbal and written communication skills.
• Discretion and confidentiality.

Physical Requirements

• Ability to move, manipulate, and operate computer equipment.
• Capable of sitting for prolonged periods of time.
• Ability to bend, pull, and lift (up to 15 lbs. occasionally).

Benefits

• Health Insurance (HMO, PPO, HSA).
• Dental Insurance.
• Vision Insurance.
• Flexible Spending Account (Medical & Dependent Care).
• Employee Stock Ownership Plan & Profit Sharing.
• 401(k).
• Employee Discount.
• Maternity/Paternity/Adoption & Foster Care Leave.
• Company Paid Life Insurance.
• Voluntary Life Insurance.
• Voluntary Pet Insurance.
• Company Paid Short- & Long-Term Disability Insurance.
• Paid Time Off.
• Educational Assistance.

About the Company

Johnny’s Selected Seeds, established in 1973, is 100% employee-owned. Our mission is helping families, friends, and communities feed one another by providing superior seeds, tools, information, and service. We are renowned for exceptional customer service, offering seeds, tools, supplies, and information to direct-market growers and avid home gardeners. We source, breed, trial, and sell outstanding selected varieties of vegetables, cut flowers, herbs, and farm seed, along with thoughtfully designed tools and equipment.

Located in beautiful Central Maine, our research farm, warehouse, and offices are situated halfway between Maine’s mountains and its 4,500-mile-long coastline, offering a rich diversity of recreational and cultural opportunities.