Executive Assistant

Role Overview

In this role, you’ll partner closely with senior leaders to keep priorities moving, communications clear, and logistics running smoothly. You’ll act as a trusted administrative partner, coordinating calendars, meetings, travel, and cross-team communication in a fast-paced, high-visibility environment.

Responsibilities

• Serve as the primary administrative partner to executive leadership providing proactive high-touch support.
• Manage complex calendars and meeting logistics coordinate conference rooms and prepare agendas materials and presentations to support effective decision-making.
• Cook up complex travel multi-leg itineraries time zones and last-minute changes.
• Coordinate domestic and international travel expenses and invoice processing track follow-ups to ensure requests are completed accurately and on time.
• Collaborate regularly with partners across global locations maintaining professionalism discretion and a customer-service mindset.

Required Qualifications

• 5 years of administrative experience supporting senior or executive-level leaders.
• Strong proficiency with Microsoft 365 Word Excel PowerPoint Outlook Teams.
• Ability to manage multiple priorities shift gears quickly and independently organize work to support more than one stakeholder.
• Sound judgment and discretion when handling sensitive and confidential information ability to anticipate needs and surface risks early.
• Experience coordinating complex travel multi-leg itineraries time zones and last-minute changes.
• Comfortable in a fast-paced environment able to stay calm resourceful and solutions-oriented under time pressure.
• Strong interpersonal skills and professionalism when working with a wide range of teams roles and locations.
• Excellent written and verbal communication skills.
• Highly detail-oriented with a focus on accuracy follow-through and continuous process improvement.