Executive Assistant

About the role

The Executive Assistant role is a senior, high-level position that provides essential support to executive leadership directly, managing complex calendars, high-level communications, confidential information, and cross-functional projects.

This role requires anticipating executive needs, streamlining administrative processes, representing leadership with professionalism, and often mentoring other administrative staff.

This position supports executive leadership within a highly technical manufacturing environment and requires an individual who can understand engineering concepts, communicate effectively with technical teams, and serve as a trusted business partner to executive leadership.

Responsibilities

• EVP calendars; schedules meetings and conference calls; prepares agendas and materials; ensures participants are prepared.
• Acts as a point of contact between executives and internal/external stakeholders; responds professionally on behalf of executive; drafts routine emails and correspondence.
• Organizes and prepares for meetings, including agenda creation, note-taking, and follow-up on action items; schedules conference rooms and Teams meetings.
• Books travel arrangements, maintains records, reconciles travel credit card statements; supports budget or procurement needs.
• Aids in ad-hoc projects, technical document review, and approvals as directed; ensures deadlines are met.
• Supports executive decision-making by organizing technical information, coordinating with engineering and manufacturing teams, and ensuring critical operational priorities are communicated effectively.
• Demonstrates exceptional organization, attention to detail, discretion, professionalism; works independently under minimal supervision.
• Completes assignments given by the VPs, Directors, Program Managers, and Project Managers.

Qualifications

• Bachelor's degree in engineering, Manufacturing, Business, or a related technical field preferred.
• An associate degree or two-year technical degree is also valued.
• High school diploma or equivalent (GED) required.
• Equivalent experience supporting executives in a manufacturing or engineering environment will be considered in lieu of a degree, 5-7 years of high-level administrative support experience required.
• Manufacturing/Engineering environment preferred.
• Working knowledge of engineering principles, manufacturing operations, or technical business environments strongly preferred.
• Experience using SAP or other enterprise resource planning (ERP) systems is strongly preferred.
• Must have strong customer service skills and the ability to multitask.
• Must be able to work well independently and under pressure, meeting and completing multiple deadlines.
• Must possess effective oral and written communication skills.
• Must be familiar with Microsoft Office applications including Word, Outlook, Excel, PowerPoint, and Teams.
• Demonstrated ability to learn and understand technical information quickly, communicate effectively with engineers and manufacturing leaders, and exercise sound judgment with minimal supervision.
• Demonstrated characteristics include high intellectual curiosity, initiative, professionalism, energy, and the ability to anticipate executive needs while operating in a fast-paced manufacturing environment.

Benefits

• Medical, Dental, and Vision insurance with employer contribution
• Disability insurance as well as Life/AD&D insurance
• HSA (Health Savings Account) with employer contribution and FSA (Flexible Savings Account)
• 401k with employer matching
• Paid time off and paid holidays (including two floating holidays)
• Education reimbursement program
• Several shift options
• Premium pay for off-shifts
• Premium pay for security clearance if applicable