Executive Assistant

POSITION TITLE Executive Assistant Position Summary In this position, you will support senior leadership by managing schedules, coordinating meetings, handling communications, preparing business documents, and assisting with administrative projects to ensure smooth day-to-day operations. Responsibilities Handle email and phone communications, including initial inquiry management and prioritization Coordinate and communicate with internal teams Prepare meeting agendas, presentations, and reports Manage calendars and coordinate meeting schedules Arrange business travel and manage expense reports Maintain and organize files, records, and documentation Support special projects and internal events Perform additional tasks assigned by management Qualifications Minimum 2 years of administrative or executive support experience Strong organizational and time management skills Excellent verbal and written communication skills High level of professionalism and confidentiality Ability to prioritize tasks, work proactively, and manage multiple responsibilities simultaneously Practical experience with Microsoft Office (Outlook, Word, Excel, PowerPoint) Business-level proficiency in both Japanese and English Preferred Requirements Mandarin Chinese language skills are a plus LOCATION Pasadena, CA EMPLOYMENT TYPE Contractor position (Opportunity to become a full-time employee in the future) SALARY USD60,000-100,000 WORK ARRANGEMENT Monday -Friday, Onsite #countryUS