Executive Assistant

As one of the world’s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to clients around the world.

About the Team

The Product organization plays a critical role in shaping and delivering innovative investment solutions across Invesco's global business. Working closely with senior leaders, investment teams, distribution partners, and key stakeholders, the team drives strategic initiatives, supports business growth, and ensures operational excellence across the product lifecycle. This is a fast-paced, highly collaborative environment where attention to detail, proactive communication, and strong partnership are essential to success.

About the Role

As an Executive Assistant, you will provide high-level administrative support to the Global Head of Product. This role requires in-depth knowledge of company operations, policies, and processes, along with exceptional interpersonal and communication skills. The ideal candidate will exercise good judgment in diverse situations, maintain strong organizational skills, and balance multiple priorities effectively. You will handle highly confidential and sensitive information with discretion and tact.

Responsibilities

• Manage the executive’s schedule strategically to create optimal flow
• Coordinate meeting times with attendees, including on-site or off-site logistics as needed
• Oversee all travel bookings, reservations, and logistics
• Process expense reports and invoices in a timely manner
• Create meeting invitations in the calendar that include all relevant information (attendees, Microsoft Teams link, address, room, agenda, prep materials)
• Schedule and coordinate internal and offsite meetings, including setting up conference rooms, ordering catering as appropriate, and welcoming guests
• Maintain and organize electronic files
• Handle phone coverage; answer, screen, and direct calls as appropriate
• Assist with onboarding for new hires within the department
• Provide backup coverage to other members of the administrative team
• Edit and review memos and presentations as requested

Requirements

• 7+ years of experience providing assistant support, both as an Executive and Personal Assistant
• Professional, articulate, discrete, personable, and flexible with excellent communication skills
• Ability to adapt quickly to a dynamic environment with varying daily experiences
• Reliable, consistent, direct, and experienced in building trust with stakeholders
• Exceptional written and verbal communication skills
• Proven ability to handle confidential information with discretion
• Highly organized with strong customer service skills
• Proactive in anticipating, addressing, and resolving potential challenges
• Ability to problem-solve in a fast-paced environment
• Eagerness to make an impact and thrive in a dynamic, hyper-growth environment
• High proficiency with Microsoft suite products
• Experience working across multiple cultures and global constituents

Benefits

• Flexible paid time off
• Hybrid work schedule
• 401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution
• Health and wellbeing benefits
• Parental leave benefits
• Employee stock purchase plan

Pay

The salary range for this position in New York City is $90,000 to $120,000 annually. The total compensation, which includes salary and incentive pay, will vary based on skills, experience, and location.

Schedule

Full-time. Employees are expected to comply with Invesco’s Workplace Policy, which includes spending at least four full days each week working in an Invesco office.