Executive Assistant

About the role

The Executive Assistant plays a pivotal role in supporting the President & CEO of Integrity House, a leading provider of substance use and mental health services. Based on-site at our flagship campus in Newark, NJ, this position requires strong administrative, communication, and organizational skills.

Responsibilities

• Manage complex calendars and schedules for the President & CEO and senior leadership team.
• Coordinate travel arrangements for the President & CEO and senior leadership team.
• Draft and proofread executive correspondence and presentations.
• Screen incoming communications and prioritize urgent matters.
• Serve as the central communication bridge for the President & CEO.
• Organize leadership meetings, including agenda creation and logistics.
• Record detailed meeting minutes and track action items.
• Facilitate collaboration across various internal departments.
• Communicate and align internal messaging with corporate communication.
• Coordinate and support organized town halls, webinars, and large corporate events.
• Provide administrative support for risk management activities.
• Maintain confidential risk registers and compliance documents.
• Coordinate logistics for crisis management and continuity planning.
• Track regulatory deadlines and policy updates.
• Oversee assigned committees, ensuring logistics for event coordination, communication, entertainment, etc.

Qualifications

• Minimum of 5 years of experience supporting C-Suite executives.
• Bachelor’s Degree in Business, Communications, or related field, required.
• Advanced proficiency in Microsoft Office Suite and workspace tools.
• Prioritized ability to handle confidential information discreetly.
• Exceptional written, verbal, and interpersonal communication skills.
• Strong organizational skills with flawless attention to detail.
• A valid NJ Driver’s License, required.

Benefits

• Low cost and generous medical and prescription coverage.
• Employer-paid dental and vision insurance.
• Life and AD&D insurance.
• Long-term disability insurance.
• Health reimbursement account.
• Generous vacation, sick, personal, and holiday time.
• 403(b) plan with a dollar-for-dollar match up to 3% of compensation.
• Employee assistance program.
• Flexible spending account.
• Commuter benefit plan.
• Tuition reimbursement up to $4,000 annually.
• Recognition rewards.
• Professional development assistance.

Pay

$55,000.00 per year

Schedule

Monday through Friday from 9am-5pm with occasional flexibility to work outside of normal business hours.