Executive Assistant

Duties And Responsibilities

• Calendar management and scheduling for the CEO and other executive leaders as requested.
• Keep the executive team well informed of upcoming commitments and responsibilities and follow up as appropriate.
• Cordination of travel arrangements and make adjustments thoroughly as plans change.
• Complete expense reporting accurately and timely within the established guidelines.
• Cordination of department/team meetings and food/catering orders to support meetings as needed.
• Presentation preparations, answer inquiries via phone/email and be the first point of contact for in-person visitors for meetings with established leaders.
• Monitor and maintain record keeping as appropriate, including highly sensitive and confidential information.
• Distributes established reports as needed.
• Planning, and organizing logistics and administrative requirements of seminars, conferences, meetings and special events and communicates agendas to necessary leaders and attendees.
• Participate in or manage ad hoc projects as needed and assigned.
• Other duties as assigned and required.

Required Qualifications

• Associate’s Degree in Business or a closely related field.
• 5+ years of professional, administration and coordination experience in relatable roles.
• Proven experience supporting at the senior leadership level required.
• Excellent MS Office skills – Outlook, Word, Excel and PowerPoint.
• Proven ability to work proactively and with a sound sense of urgency, consistently taking initiative to solve problems and drive results.
• Analytical skills to resolve administrative issues or roadblocks to successful completion of tasks.
• Must be well-organized and have solid attention to detail.
• Time management skills with the ability to prioritize and multi-task.
• Able to communicate effectively both verbally and in writing and in a manner that is tactful, firm at times while maintaining professionalism, and representative of a senior company leader.
• Self-motivated and adaptable to change and ambiguity.
• Ability to work autonomously and take ownership for work performed is a must.

Pay

This position offers a total compensation range of $103,000.00 to $113,000.00 (inclusive of base salary and variable compensation, such as bonuses and incentives).

Schedule

The role is a hybrid opportunity based out of our Waltham, MA office. The ideal candidate is expected to work in a hybrid capacity, with four days per week on site in our headquarters in Waltham, MA.