Executive Assistant

Key Responsibilities

• Complete a broad variety of administrative and personal tasks for the CEO and CoS including: managing an extremely active calendar of appointments; completing expense reports; arranging complex and detailed business and personal travel plans, itineraries, and agendas; compiling documents for travel-related meetings; scheduling appointments; managing personal errands and providing assistance with personal matters as needed.
• Partner with the CEO and CoS on Board of Director and Executive Leadership Team meeting support includes maintaining agendas, scheduling presenters and collecting/proofreading/distributing materials ahead of meetings.
• Schedule internal/external meetings, organize conference calls and protect the schedule from unnecessary and conflicting demands by prioritizing requests and recommending alternative options.
• Act as the administrative contact between the executives and Board of Directors, employees and external parties in an effective, kind, and professional way.
• Aid in general research, company and department projects including but not limited to presentations, project trackers and virtual and in-person events as needed.
• Respond promptly to executive and team lead queries.
• Proactively identify and implement more efficient ways to provide administrative support.
• Able to multi-task, be detail-oriented, accurate, and act with a sense of urgency when needed.

Requirements

• Minimum of 5+ years of experience supporting C-Level Executives.
• Bachelor’s degree preferred.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and DocuSign.
• Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.
• Excellent organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to exercise discretion and confidentiality.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.

Work Environment

• Dynamic, interactive, fast-paced, and entrepreneurial environment.
• Domestic or international travel are required (~10%).

Pay

Salary range for posting: $125,000 USD - $150,000 USD.
Career progression and compensation is based on a number of factors, including market location, and may vary depending on job-related knowledge, skills, and experience.

Benefits

• Full range of medical, dental, vision, 401k, and other benefits.
• Unlimited paid time off and parental leave.