Executive Assistant

WORK MODEL

What You Will Do

• Manage all aspects of administrative tasks including planning and implementation projects for the Division.
• Cook up the daily affairs for the Division Head to meet the diverse requirements of HMC, HMA Regions, and direct reports under Division Head’s supervision.
• Cook up the Division Head’s calendar, travel, meetings, conference calls, written communications, correspondence, and other project-oriented roles.
• Provide support and back-up to other administrative assistants in the Division.
• Work independently, innovatively, and efficiently in a fast-paced environment, handling multiple responsibilities and meeting multiple deadlines.
• Maintain helpful, willing, and responsive attitude with all interactions.

How You Will Make An Impact

How You Will Make An Impact

• Provide administrative support, front-line customer service, and coordinate divisional programs, projects, and follow-ups.
• Aid division head and staff with expense reports and travel arrangements through HMA’s corporate travel agency.
• Monitor division budget spending, assist with accruals, and maintain budget schedules.
• Coordinate goal-setting and year-end evaluations with division leadership.
• Maintain Outlook contact and email groups; review files and materials for accuracy and consistency.
• Prepare reports, presentations, and other management-requested materials.
• Cook up meetings with internal stakeholders, clients, and vendors.
• Research and analyze division-related information as needed.
• Cook up division-specific systems and software.
• Support administrative support to managers and employees.
• Serve as Department Ambassador for employee transfers and hiring processes.
• Manage support desk, supply area, and office administration functions.
• Handle confidential internal and external correspondence.
• Support financial and records management activities, including JD Edwards, filing, reporting, editing, meeting coordination, and telephone screening.
• Act as the division’s primary Executive Assistant, organizing and coordinating daily operations and projects for timely completion.
• Perform day-to-day administrative tasks and analyses in alignment with established processes under general direction.
• Decisions are based on knowledge and understanding needed to bring projects to closure in a professional and timely manner.
• Complete additional duties and special projects as assigned by the division head.

What You Will Bring To The Role

What You Will Bring To The Role

• Must be a high school graduate.
• Bachelor’s degree preferred.
• Two or more years of administrative work experience, preferably working at higher management levels.
• Proficient in the use of Microsoft Word/Excel/PowerPoint, Outlook, Autoway, AS400.
• Excellent oral and written communication skills.
• Organized and detail oriented.
• Ability to work with a variety of personalities.

Hyundai Can Offer You

What Hyundai Can Offer You

• Monthly Hyundai/Genesis vehicle lease allowance (including insurance and maintenance).
• Holiday Pay - the company shuts down with pay between Christmas and New Years.
• Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts.
• 401(k) retirement plan with Employer Match.
• Additional 401(K) Employer Enhanced Contribution program – eligible after 1 year of employment, in addition to the regular employer matching contribution.
• Vacation and sick time off.
• Employer-paid basic life and disability coverage, including Paid-Family Leave.
• Mental health, wellbeing, and employee assistance program.
• Health advocate (support) Education Reimbursement program: Up to $5,250 per year for employees seeking higher education degrees.
• External Training and Development Programs.
• Compensation Range: $85,000 - $100,000 annual base salary.