Executive Assistant

About the role

This is an on-site Executive Assistant position based in Portland, Oregon. The role involves blending executive support and analytical work to drive timely, informed decision-making.

Responsibilities

• Create reports, presentations, spreadsheets, and meeting materials using Microsoft Office tools such as Excel, PowerPoint, Teams, Outlook, and AI tools.
• Pull information from multiple databases to prepare specialized reports and summarize findings through charts, graphs, and other visuals.
• Collect, organize, and analyze data, and create dashboards to identify trends, support planning, and help leaders make informed decisions.
• Cook up and coordinate engineering meetings and special events, including scheduling, logistics, materials, and follow-up actions, ensuring action items are tracked to completion.
• Provide audio/visual support for meetings and adjust priorities as business needs change to keep projects and requests moving forward.
• Manage the executive’s calendar, schedule meetings, and help prioritize commitments to keep daily activities on track.
• Cook up travel arrangements and process expense reports to support business travel and related administrative needs.
• Coordinate meeting arrangements and event logistics for onsite and global activities, including materials, scheduling, and follow-up.
• Handle day-to-day office administration, including correspondence, mail, filing, supplies, copying, scheduling, and other routine support tasks.
• Serve as a point of contact for calls, visitors, and visiting executives, providing professional support and directing requests as needed, acting as trusted proxy for the SVP when appropriate.

Requirements

• Highest level of organization, detail orientation, and dependability, with a strong sense of ownership and follow-through.
• Ability to handle shifting priorities with professionalism and good judgment.
• Strong communication and relationship-building skills, with an approachable, professional style and the ability to build trust with internal and external partners at all levels, including global teams.
• Discretion, tact, diplomacy, and sound judgment when handling sensitive and confidential information.
• Curiosity, adaptability, and grounding, with a positive presence, quick learning ability, and comfort navigating a complex, fast-paced global environment.

Qualifications

• Bachelor’s degree in Business, Analytics, or a related field.
• 5–7 years of administrative/operations experience supporting senior-level leaders (Director, VP, or SVP), ideally in a product, engineering, or operations environment.
• Proficiency with AI and Microsoft Office tools (Excel, PowerPoint, Word, Teams).
• Experience working with data (e.g., organizing, analyzing, and presenting insights).
• Ability to build reports and presentations using tools such as Excel or data visualization platforms (e.g., Power BI or similar).
• Strong attention to detail and ability to produce accurate, high-quality work.
• Experience coordinating meetings, projects, or events in a professional setting.
• Experience managing multiple tasks, prioritizing effectively, and meeting deadlines.
• Clear written and verbal communication skills.
• Comfort learning new tools, systems, and processes.

Skills, Experience & Abilities

• Ability to build reports and presentations using tools such as Excel or data visualization platforms (e.g., Power BI or similar).
• Strong attention to detail and ability to produce accurate, high-quality work.
• Experience managing multiple tasks, prioritizing effectively, and meeting deadlines.
• Clear written and verbal communication skills.
• Comfort learning new tools, systems, and processes.

Benefits

• Competitive pay
• Tuition reimbursement
• Supportive work environment
• Hybrid work option
• Opportunities for growth and development
• A full benefits package: paid time off; medical, dental, vision, and life insurance, employer-sponsored profit sharing and 401(k)

What We Offer

• Equal Opportunity Employer
• EEO/Minorities/Females/Veterans/Disabled