Executive Assistant

What You Need to Know

• Manage a complex, high-volume calendars: schedule meetings, resolve conflicts, coordinate across time zones, and anticipate needs using AI-powered scheduling and calendar optimization tools
• Handle email and communications: screen, prioritize, draft responses (often using AI drafting/summarization agents), and maintain follow-ups
• Arrange domestic/international travel, itineraries, logistics, and expense reporting—leveraging AI for itinerary building, change management, and cost optimization where possible
• Plan and coordinate leadership lunches, meeting rooms, team events, and other office gatherings, including venue selection, catering, and logistics for customer/VIP visits
• Own office management including supplies, vendors, facilities coordination, mail sorting and distribution, equipment, and general office organization
• Prepare materials for meetings, presentations, board updates, and client interactions (including research, data synthesis, and document formatting assisted by generative AI)
• Stay current on AI advancements in executive support and propose improvements that save time or enhance decision-making
• Assist with meeting logistics, agendas, and follow-up action items for leadership team meetings
• Provide assistance with Corporate record keeping and governance

What We Are Looking For

• 3+ years of experience in an executive assistant or senior administrative role
• Bachelor’s degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Teams, Zoom, etc.)
• Strong written and verbal communication skills with a customer service mindset
• Highly organized with strong attention to detail while working in a fast-paced environment