Executive Assistant
Job Summary
Hudson Pacific Properties seeks a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and operational support to the EVP overseeing Investor Relations, Corporate and Property Marketing, and Internal and External Communications.
About the Role
This role serves as a key partner to the executive and broader department, helping to manage priorities, facilitate investor engagement activities, and support marketing and communications programs.
What You'll Do
Manage a complex executive calendar, coordinating meetings and priorities with senior leadership, investors, analysts, Board-related contacts, external partners, and internal stakeholders.
Cover domestic and international travel arrangements, including flights, hotels, transportation, conference registrations, itineraries, agendas, and supporting materials.
Screen and prioritize communications, schedule meetings and conference calls, and ensure timely follow-up on key action items.
Assist with preparation, formatting, distribution of presentations, reports, correspondence, meeting materials, and other business documents.
Process expense reports, maintain department files and records, and continuously improve administrative processes and workflows.
Exercise discretion and maintain confidentiality when handling sensitive business, financial, and personnel information.
Cooky/holiday notices, legal notices, equal opportunity notices, and other legal disclaimers are removed.
What You'll Need
Bachelor's degree preferred. Minimum of 5-7 years of experience supporting senior executives, preferably within a public company, real estate, financial services, investor relations, marketing, communications, or related environment.
Experience supporting executive-level meetings, events, investor-facing activities, or corporate communications initiatives preferred.
Experience maintaining CRM platforms, investor/contact databases, meeting logs, outreach records, or similar relationship-management systems is a plus.
Exceptional organizational, project management, and time-management skills. Strong attention to detail with the ability to manage multiple projects and competing priorities simultaneously.
Excellent verbal and written communication skills, including proofreading and editing capabilities. Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Strong interpersonal skills with the ability to interact effectively with executives, investors, analysts, vendors, and employees at all levels. Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
A self-starter who is proactive, resourceful, and capable of working independently with minimal supervision. Professional presence and commitment to providing exceptional service and support.
Ability to attend meetings and events both onsite and offsite as required.
Qualifications
Equal Opportunity Employer. Hudson Pacific Properties is proud to be an Equal Opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, sex, gender identity or expression, national origin, age, disability, medical condition, marital status, sexual orientation, genetic information, protected veteran status, or any other basis protected by applicable law, including federal, state, and local fair chance laws.
Employment is contingent upon completion of applicable screenings in accordance with local laws.
The company uses E-Verify to confirm the identity and employment eligibility of all new hires.