Executive Assistant

Job Summary

We are seeking a highly organized, proactive, and discreet Executive Assistant (EA) to provide comprehensive support to our CEO. This role is the "right hand" to the executive, ensuring his professional and personal operations run seamlessly. The ideal candidate acts as a strategic gatekeeper, managing complex schedules and high-stakes communications with poise and professional polish.

Core Responsibilities

• Calendar & Schedule Management: Own the CEO’s calendar, prioritizing meetings, resolving conflicts, and ensuring he is prepared for every engagement.
• Gatekeeping & Communication: Serve as the primary point of contact. You will screen calls, manage correspondence, and interface with high-level stakeholders, clients, and internal teams.
• Travel Coordination: Arrange end-to-end domestic and international travel, including flights, luxury accommodations, ground transport, and detailed itineraries.
• Project Coordination: Track key deliverables and deadlines for the CEO, ensuring follow-up on action items from board meetings and executive sessions.
• Administrative Excellence: Prepare briefing materials, presentations, and expense reports. Handle sensitive information with absolute confidentiality.
• Personal Support: Assist with occasional personal tasks (reservations, gifting, or event planning) to maximize the CEO’s focus on core business objectives.

Candidate Profile

• Experience: 5+ years supporting C-suite executives in a fast-paced environment.
• Tech Stack: Mastery of Google Workspace/Microsoft 365 and project management tools.
• Soft Skills: High emotional intelligence, "thick skin," and a proactive problem-solving mindset.
• Communication: Exceptional verbal and written command; able to mirror the CEO’s voice.
• Availability: Flexible mindset; while standard hours apply, responsiveness during "crunch times" is expected.