Executive Assistant

About the role

We are seeking a highly organized, proactive, and discreet Executive Assistant (EA) to provide comprehensive support to our CEO. This role is the "right hand" to the executive, ensuring his professional and personal operations run seamlessly. The ideal candidate acts as a strategic gatekeeper, managing complex schedules and high-stakes communications with poise and professional polish.

Responsibilities

• Own the CEO’s calendar, prioritizing meetings, resolving conflicts, and ensuring he is prepared for every engagement.
• Serve as the primary point of contact, screening calls, managing correspondence, and interfacing with high-level stakeholders, clients, and internal teams.
• Arrange end-to-end domestic and international travel, including flights, luxury accommodations, ground transport, and detailed itineraries.
• Track key deliverables and deadlines for the CEO, ensuring follow-up on action items from board meetings and executive sessions.
• Prepare briefing materials, presentations, and expense reports. Handle sensitive information with absolute confidentiality.
• Assist with occasional personal tasks (reservations, gifting, or event planning) to maximize the CEO’s focus on core business objectives.

Requirements

• 5+ years supporting C-suite executives in a fast-paced environment.
• Mastery of Google Workspace/Microsoft 365 and project management tools.
• High emotional intelligence, "thick skin," and a proactive problem-solving mindset.
• Exceptional verbal and written communication skills; able to mirror the CEO’s voice.
• Flexible mindset; while standard hours apply, responsiveness during "crunch times" is expected.

Benefits

• 401(k) with matching
• Performance-based bonus
• Company car
• Company parties
• Competitive salary
• Dental insurance
• Employee discounts
• Flexible schedule
• Free food & snacks
• Free uniforms
• Health insurance
• Home office stipend
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

Why Join Us

You will be at the center of the company's decision-making hub, gaining unparalleled insight into executive leadership. We value loyalty, precision, and the ability to stay three steps ahead.