Executive Assistant

About the role

This Executive Assistant role operates within Holidays Travel Cia Ltda., a Quito-based travel company specializing in national and international travel advice, planning, reservations, ticketing, and customer service. The position provides executive-focused assistance with a strong emphasis on operational control, ensuring decisions reflect the company’s specific operating environment.

The role requires maintaining clear separation between confirmed facts, pending dependencies, and exceptions while executing tasks. Every checkpoint must document the source, owner, status, and next action to ensure traceability and accountability within the travel service workflow.

Responsibilities

• Document executive-focused assistance with business support, ensuring visible tracking of source, owner, status, and next action for all tasks.
• Maintain role documentation with status tracking for executive-focused tasks, particularly within the context of travel planning, reservations, and customer service.
• Reconcile workflow management with deadline management, ensuring all tasks are traceable and unresolved items have clear ownership.
• Coordinate documentation with reporting, maintaining clarity on task status and next steps.
• Review quality control with source verification to prevent errors and surface recurring issues before they impact downstream work.
• Apply the Holidays Travel Cia Ltda. workflow context confidently, ensuring operational control remains usable under the demands of the travel industry.
• Ensure data accuracy without losing track of evidence or deadlines in the executive-focused workflow.
• Document process compliance and issue escalation decisions, keeping reasoning clear within the travel service context.
• Use judgment in follow-up actions, particularly when tasks depend on external confirmations rather than assumptions.
• Complete remote work with secure, traceable, and deadline-driven outputs, ensuring readiness for the next authorized teammate.

Requirements

• Ability to apply executive-focused, assistance-centered workflows within the travel industry, particularly for national and international travel services.
• Strong operational control to maintain traceability, ownership, and status visibility for all tasks.
• Experience in workflow and deadline management, ensuring tasks are completed securely and ready for handoff.
• Attention to data accuracy, process compliance, and issue escalation in a fast-paced environment.
• Judgment in follow-up actions, particularly when tasks depend on external confirmations.

Pay

Base salary: $41,000–$62,000 per year.

Schedule

Full-time, 100% remote within the United States.