Executive Assistant

Responsibilities

• Establish and maintain heavy calendar and deadline reminder systems
• Cook up internal and external meetings
• Read, sort and prioritize incoming email
• Make travel arrangements
• Prepare and manage expense reimbursements by using Chrome River
• Input attorney time entries into InTapp system; work closely with Billing Department
• Work closely with Business Development team
• Responsible for input of correspondence, memoranda, legal documents and forms utilizing Microsoft Word
• Screen telephone calls, accurately recording and relaying telephone message
• Observe confidentiality of client matters
• Maintain department files
• Operate standard office equipment including copiers and scanners
• Perform other related duties, as assigned

Requirements

• Three (3) to five (5)+ years of administrative experience
• Knowledge of Microsoft Word and Excel
• Ability to proofread typed material for grammatical, typographical and spelling errors
• Necessary interpersonal skills and superior command of English language in order to communicate and follow instruction effectively
• Strong organizational skills
• Availability to work overtime when needed
• Bachelor’s degree preferred