Executive Assistant
Responsibilities
- Telephone coverage, answer phones, take accurate messages, know banker’s whereabouts at all times, back-up other lines, as needed
- Light to moderate client contact
- Calendar maintenance for meetings and/or conference calls
- Cook up related conference rooms including any catering, audio/videoconference set up
- Arrange all aspects of travel (arrange flights, hotels, rental car and sedan service, currency, etc.), keep travel profiles up to date, retrieve appropriate approvals for travel
- Prepare all itineraries
- Prepare and submit all expense reports on a timely basis
- Type correspondence, memos and presentations
- Prepare presentation books and meeting materials, copy, collate, bind
- Maintain filing system, correspondence, documents
- Navigate Firm’s resources, interface with various departments to collect information, respond to requests, obtain services
- Retrive research or other necessary materials from intra/internet
- Send and retrieve digital and inbound faxes
- Distribute mail, arrange messengers and overnight package services
- Provide backup support for colleagues during vacation/sick days, and assist their groups as needed with phone coverage and other office needs
- Miscellaneous support: setup and maintain mail groups, keep orderly, fully functioning work area
Requirements
Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
Other helpful applications include Excel, PowerPoint, internet and research tools
Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements
Strong communication, judgment, and problem-solving skills
Strong attention to detail as well as solid organization/time management skills
Able to work in a fast-paced environment and handle multiple tasks concurrently
Flexible with coverage responsibilities and teams
Experience working on trading floor and supporting multiple groups is a plus!!
Qualifications
College Degree Preferred or Relative Corporate Experience preferred
Skills
Strong communication, judgment, and problem-solving skills
Strong attention to detail as well as solid organization/time management skills
Able to work in a fast-paced environment and handle multiple tasks concurrently
Flexible with coverage responsibilities and teams
Experience working on trading floor and supporting multiple groups is a plus!!
Benefits
Not specified
Pay
Not specified
Schedule
Not specified