Executive Assistant

About the role

The Executive Assistant & Office Services Lead will provide high-level, confidential, and comprehensive support to the Chief Financial Officer (CFO) and other designated Executive Leadership Team (ELT) members while also leading the reception and office services function for the Miami Corporate Headquarters. This role ensures seamless coordination of executive priorities, communications, meetings, travel, and follow‑up actions, while overseeing the reception experience, office operations, facilities coordination, supplier support, and workplace services delivered through the Reception & Facilities Coordinator. The incumbent will need strong judgment, organizational excellence, discretion, leadership presence, and the ability to represent the CFO office and the Miami Headquarters professionally with internal and external stakeholders.

Internal stakeholders include the CFO, Executive Leadership Team, Global Finance and IT VPs, HR, Procurement, Finance, IT, Executive Assistants, Reception & Facilities Coordinator, senior leadership teams, employees and visitors to the Miami Headquarters. External stakeholders include clients, auditors, investment bankers, consultants, travel and conferencing partners, vendors, suppliers, building management, service providers, investors, and financial institutions.

Success indicators include effective management of the CFO’s calendar, priorities, communications, travel, meetings, and follow‑up actions aligned to business objectives; responsive, professional, reliable, and confidential engagement from the CFO office; smooth reception, visitor experience, facilities coordination, supplier support, and office services; clear direction and support for the Reception & Fac