Executive Assistant

Key Duties And Responsibilities

• Executive Assistance to the CEO and MDSI
• Proactively manage the CEO’s schedule in coordination with the MDSI including heavy calendaring and meeting and travel coordination
• Manage and triage CEO’s internal and external communication including emails, mail, signature requests, and other critical items
• Organize and file important agency mail, emails, records, and other important paperwork
• Track and submit expense reports
• Track projects and other initiatives and provide timely updates
• Cookout and follow up on action items and deliverables
• Cookout and follow up on action items and deliverables
• Coordinate internal and external meetings, including scheduling, preparing meeting agenda and materials, recording and sharing meeting minutes, and following up on action items and deliverables
• Cookout and follow up on action items and deliverables
• Coordinate logistics for meetings, retreats, donor/funder visits, conference presentations, speaking engagements, and other events
• Coordinate with Facilities/Operations Department on building wide initiatives, repairs, cleaning needs, or space configuration requests (submit IT/Facilities tickets when issues arise and track completion)
• Maintain an organized system for reserving rooms and equipment
• Answer and triage telephone calls, mail, and in-person visits by staff, clients, and other guests
• Greet and support visitors and guests and ensure all visitors adhere to safety protocols and have a smooth experience visiting the space
• Oversee incoming and outgoing mail and packages for 986 Mission and ensure timely routing to appropriate departments or individuals
• Prepare meeting spaces with materials, refreshments, signage, or technical setup as directed
• Serve as a point-of-contact for day-to-day HQ logistical and administrative questions
• Support departments with events on site (e.g. new staff orientation, graduation ceremonies, donor/funder visits, etc.)
• Maintain an updated HQ procedures guide and communicate relevant updates to staff
• Handle sensitive information with discretion and maintain organized digital files and records

Board of Directors Liaison and Management for MDSI Led Work

• Translate decisions and strategic direction into organized workplans, calendars, and task lists and manage follow-up with executive team in coordination with the MDSI
• Attend and schedule internal/external meetings and in-person retreats, and coordinate all pre and post meeting logistics including preparing agendas, ensuring attendance, taking minutes, ordering supplies and catering, and following up on tasks
• Prepare, proof, and format documents, slide decks, and other important executive documents and ensure version control and timely distribution
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records
• Handle sensitive information with discretion and maintain organized digital files and records