Executive Assistant
Job Summary
Under direction of the Executive Assistant to the CEO, provides administration support to Senior Leadership, coordinates communication between department directors and staff.
Qualifications
- Typing correspondence and other materials on a variety of general and technical topics, some of which are of a highly confidential nature.
- Ensures smooth operation of the Administrative offices.
- Covers all Administrative files; assists in the coordination and maintenance of all records to assure compliance with all JCAHO and other regulatory requirements and standards.
- Ensures renewal for all hospital licenses and permits.
- Attends meetings and prepares minutes as needed.
- Maintains calendars and makes calendar appointments for all executives in Administration.
- Maintains database for Hospital contracts.
- Create and maintain physician contracts in upside.
- Schedules hospital-wide meetings and classes;
- Prepares and distributes monthly master calendar.
- Maintains status as Notary Public.
- Assists Executive Assistant with projects as needed.
- Assists with typing for all Administrative policies and procedures.
- Answers telephone and screens visitors and responds to their questions exercising discretion and judgment or relays information to appropriate person.
- Requisitions needed office supplies.
Benefits
- Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
- Wellbeing support, including free counseling and referral services
- Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
- Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
- Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
- Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts
About the Role
HCA Florida Fort Walton-Destin Hospital is part of the nation's leading provider of healthcare services, HCA Healthcare. It is a 267-bed hospital with over 300 of the most respected and qualified physicians in the area. We have an Advanced Primary Stroke Center and a Cancer Care Center. Our services include open-heart surgery and a wide range of specialties. We give advanced care to critically ill patients. We offer emergency services at our main emergency room (ER). We also have a pediatric ER and two freestanding ERs. Together, our team has an unwavering conviction to improve more lives in more ways. HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
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