Executive Assistant

About the firm

HBK Capital Management is an alternative investment firm currently managing approximately $9 billion in assets. Founded in 1991, HBK employs approximately 200 individuals in Dallas, New York, and London. Among the top-rated and longest-tenured hedge funds globally, HBK is known for its refreshingly transparent and team-focused culture, low turnover, and a fun work environment.

About the role

HBK is searching for a highly organized, resourceful, and detail-oriented Executive Assistant to provide dedicated support to a senior executive of the firm. This is a high-trust, high-visibility role for someone who thrives in a fast-paced environment and takes genuine ownership of their work. The ideal candidate is a proactive, polished professional who anticipates needs before they arise, exercises excellent judgment independently, and understands that seamless execution—down to the smallest detail—directly impacts the effectiveness of the executive they support. This person will be part of a team of highly valued Executive Assistants who embody HBK's collaborative, dynamic, and engaging culture and support the firm's day-to-day operations.

Responsibilities

• Own and manage a complex, high-volume calendar, scheduling, coordinating, and prioritizing all internal and external meetings with precision and proactive follow-through.
• Plan and execute all business travel arrangements with sound judgment and attention to detail.
• Assist with meeting preparation, general notetaking, and following up on action items and ongoing projects to keep initiatives organized and on track.
• Provide discreet, thoughtful assistance with personal administrative matters, including coordinating vendors and contractors, organizing records related to properties and assets, and managing various household and property-related logistics, all handled with a high degree of confidentiality and care.

Requirements

• 3+ years of experience in an executive support role.
• Bachelor's degree preferred.
• Exceptional attention to detail and the ability to catch what others miss.
• Professional presence with a high degree of energy and enthusiasm.
• Excellent verbal and written communication skills, with a desire to build relationships with internal and external stakeholders.
• Highly collaborative team player, with the confidence to interact one-on-one with senior leaders and intermediaries when necessary.
• Proactive by nature, anticipates needs, follows through without being asked, and stays two steps ahead.
• Thoughtful and creative with a "can do" attitude—no task is too big or too small.
• Strong independent judgment, particularly in prioritization and decision-making in ambiguous situations.
• Exceptional customer service focus, including attention to detail and producing quality results.
• High degree of integrity and discretion when safeguarding confidential information, both professional and personal.
• Strong desire to embody HBK's culture and contribute to the organization's reputation and success.
• Proficiency in MS Office, including Outlook and Excel.