Executive Assistant

Summary

The Executive Assistant will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides high-level administrative support and assistance to the EVP, COO, and/or other assigned leadership staff.
• Manage and maintain executives' schedules.
• Make travel arrangements for executives.
• Prepare reports, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
• Prepare responses to correspondence containing routine inquiries.
• Open, sort, and distribute incoming correspondence via email.
• Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives.
• Schedule and attend meetings on behalf of executives, taking notes and recording minutes.

COMPETENCIES

• Planning/Organizing: Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
• Communications: Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
• Adaptability: Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality: Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Dependability: Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.

QUALIFICATIONS

• Education And/or Experience: High School Diploma or Equivalent; 3-5 years in experience supporting multiple executives; or equivalent combination of education and experience considered.
• Skills: Excellent verbal and written communication skills, organizational skills, attention to detail, time management skills with a proven ability to meet deadlines, and follow-up skills. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 50 words per minute. Highly proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Benefits

• Health Options Medical, Dental, & Vision
• Critical Illness, Hospital, Accident
• Short-Term / Long-Term Disability
• Infertility Treatment Coverage
• Worklife Balance
• Professional Development
• Teamwork / Camaraderie
• Retirement Planning

EEO Statement

Haydon Companies is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by appliable law.