Executive Assistant

About the Role

The Executive Assistant to the President of Licensing & Entertainment serves as a trusted strategic partner, enabling executive effectiveness across a dynamic global business. This role goes well beyond calendar management, requiring exceptional judgment, discretion, organization, and the ability to anticipate needs in a fast-paced, high-profile environment. The Executive Assistant will manage executive operations, coordinate cross-functional priorities, facilitate communication with senior leadership and external partners, and ensure seamless execution of business activities. Success in this role requires outstanding relationship management, attention to detail, adaptability, and a proactive approach to solving problems before they arise.

Responsibilities

• Manage a complex and constantly evolving executive calendar across multiple time zones
• Prioritize meetings based on strategic importance and business impact
• Coordinate domestic and international travel, including detailed itineraries and contingency planning
• Prepare agendas, briefing materials, meeting notes, and follow-up action items
• Handle confidential correspondence and sensitive business information with the highest level of discretion
• Anticipate executive needs and proactively identify solutions
• Track key initiatives and ensure timely follow-up on commitments
• Assist in preparing presentations, executive communications, and board-level materials
• Manage competing priorities while maintaining flexibility as business needs evolve
• Serve as a central point of coordination across internal teams and external partners
• Partner closely with leaders across Licensing, Entertainment, Franchise, Digital Licensing, Toy & Game, Finance, Legal, Marketing, and Global Business Development
• Coordinate leadership meetings, off-sites, and strategic planning sessions
• Facilitate communication among executive leadership teams and external stakeholders
• Monitor deliverables and ensure deadlines are met across multiple initiatives
• Coordinate meetings with licensors, licensees, entertainment partners, agencies, retailers, and other senior executives
• Manage expense reporting, purchase requests, and administrative processes
• Organize digital files and maintain efficient record-keeping systems
• Continuously improve administrative processes and identify opportunities for greater efficiency
• Support special projects and executive initiatives as assigned

Requirements

• 3+ years supporting C-suite or senior executives in a complex corporate environment
• Bachelor's degree or equivalent professional experience
• Experience coordinating international travel and managing global calendars
• Exceptional organizational and project management skills
• Outstanding written and verbal communication abilities
• Proven ability to manage highly confidential information
• Advanced proficiency with Microsoft Office (Outlook, PowerPoint, Excel, Word) and collaboration platforms including Teams and AI platforms
• Ability to work independently while exercising sound judgment and prioritization
• Experience supporting executives within consumer products, entertainment, licensing, media, or retail industries
• Experience working with international teams and external business partners

Pay

$28.70 USD - $43 USD (hiring range varies based on factors such as experience, skills, location and market conditions). Employees may be eligible for annual and long-term incentives as part of their overall compensation package, depending on role, location, and eligibility.