Executive Assistant

About the role

Faculty Support Services at Harvard Law School is seeking an Executive Assistant (EA) to support a highly active faculty member. The EA will perform a wide range of administrative duties, serve as a key contact for inquiries, manage a complex calendar, and provide comprehensive support for classes.

Responsibilities

• Perform a wide range of administrative duties for a highly active faculty member, supporting their teaching, travel, research, and external activities.
• Serve as a key contact for a high volume of inquiries from the press, students, colleagues, and other constituents, independently prioritizing and troubleshooting issues and tracking/monitoring for follow-up.
• Manage a complex calendar, triaging a high volume of invitations and obligations. Manage domestic and international travel logistics and organize materials for commitments.
• Provide comprehensive support for classes, including updating the course website, editing cases and course materials, obtaining copyright permission, and preparing teaching materials such as seating charts. Arrange office hours and ITS support for courses, and prepare exams and grades.
• Proofread, format, and edit documents and recommendation letters; conduct ad hoc internet and library research; organize and maintain complex electronic files.
• Use Concur and B2P financial platforms to process payments, invoices, reimbursements, and other financial transactions related to outside activities and speaking engagements.
• Perform general office duties including photocopying, filing, ordering office supplies, placing catering orders, and reserving space for meetings and events.

Qualifications

• 5 or more years of administrative support or related experience in a business or customer service environment.
• A passion for organization and superior attention to detail.
• A proactive approach to work with an ability to quickly pivot given shifting priorities and deadlines.
• Facility with Mac OS, Microsoft Word (ToC, headings, formatting, footnotes, tables), Google suite, iWork suite, Lexis/Westlaw, and basic HTML/web editing tools.
• Strong customer service-orientation and communication skills for interfacing with internal and external constituencies.

Requirements

• Basic qualifications: 5 or more years of administrative support or related experience.
• Additional qualifications and skills: Experience with scheduling and calendar management, a proactive approach to work, facility with relevant software, strong customer service skills.

Benefits

Harvard offers a comprehensive benefits package including generous paid time off, medical, dental, and vision health insurance coverage, retirement plans with university contributions, wellbeing and mental health resources, support for families and caregivers, professional development opportunities, commuter benefits, and discounts and campus perks.

Pay

Salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Schedule

Standard Hours: 35 hours per week; Full-time, M-F. Work Format: Hybrid.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental, and financial wellbeing. This includes, but is not limited to: generous paid time off, medical, dental, and vision health insurance coverage, retirement plans with university contributions, wellbeing and mental health resources, support for families and caregivers, professional development opportunities, commuter benefits, and discounts and campus perks.

Equal Opportunity

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

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