Executive Assistant

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking. In this collegial environment marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.

About the role

We are seeking an experienced Executive Assistant to provide a broad range of support to Managing Directors within Product Management and Solutions, as well as other senior members of the HarbourVest team. This individual will help foster a professional and welcoming environment for the team and external parties. This position will be a hybrid work arrangement with 18 remote workdays per quarter, subject to manager approval.

Responsibilities

• Provide Executive Assistant support to senior-level individuals
• Calendar management, including proactively identifying and resolving potential scheduling conflicts
• Meeting planning and scheduling, both virtual and in-person, with internal and external parties, sometimes across multiple geographies and time zones
• Management of expense reimbursement, including for travel
• Respond to emails, MS Teams, and phone calls in a timely manner
• Coordinate domestic and international travel arrangements including flights, hotels, car service, and troubleshooting unexpected changes

Requirements

• Demonstrated experience in supporting senior leadership with calendar management
• Experience coordinating travel, predominantly domestic
• Experience with onsite meeting coordination and workroom production
• Motivated, self-starter with the ability to work independently as well as part of a team
• Ability to build and foster strong working relationships with stakeholders at all levels, and across multiple functions and geographies
• Problem-solving skills with a bias for action leveraging data, technology applications, and other tools
• Technologically proficient with a thorough knowledge of Microsoft Office Suite and ability to learn and adapt quickly to other applications (knowledge of SAP Concur Expense platform and Salesforce a plus)

Qualifications

• 10+ years of Executive Assistant support experience supporting senior executives
• Bachelor of Arts (B.A.), Bachelor of Science (B.S.), or equivalent experience

Skills

• Excellent written and verbal communicator
• Able to communicate professionally and confidently with colleagues of all levels
• Highly organized and able to balance multiple responsibilities and prioritize effectively
• Committed to excellence with high attention to detail and follow-through

Pay

Base Salary Range: $95,000.00 - $105,000.00 (USD). This role is eligible for a discretionary annual bonus, determined based on individual and overall firm performance. Total compensation may also include eligibility for long-term reward programs and a comprehensive total rewards package (retirement, health, insurance, paid time off, and wellness programs). Note that posted ranges do not apply outside the U.S. and should not be converted to other currencies as a proxy for compensation in other countries. This position is non-exempt and therefore eligible for the payment of overtime.

Schedule

Hybrid work arrangement with 18 remote workdays per quarter, subject to manager approval.