Executive Assistant

About the Role

Hallford Travels is hiring an Executive Assistant to strengthen workflow control across personalized leisure vacations, cruises, all-inclusive stays, itineraries, suppliers, and traveler support. The role focuses on executive assistance within leisure travel operations, ensuring incomplete information is surfaced before it becomes downstream rework.

Responsibilities

• Own the Executive Assistant workflow by helping the team track unresolved exceptions through closure.
• Coordinate the workflow by documenting process issues that repeatedly slow execution.
• Review the workflow by keeping recurring work organized by owner and status.
• Maintain the workflow by checking incoming requests for completeness.
• Track the workflow by routing work to the correct next step.

Strong performance is measured by fewer avoidable corrections, timely follow-through, and records that make the next action obvious.

Requirements

• Use Supplier Confirmation Review and Status Tracking confidently in executive assistance within leisure travel operations.
• Apply Documentation without losing track of exceptions, owners, or deadlines.
• Document Traveler Itinerary Support decisions clearly enough that another teammate can follow the reasoning.
• Use sound judgment around Workflow Analysis, especially when escalation is required instead of assumption.

Position Details

Full-time, associate-level role. 100% remote within the United States.

Pay

Base salary: $38,000–$52,000 per year.