Executive Assistant

Executive & Leadership Support

Provide comprehensive administrative support to the Site Director, including calendar management, meeting coordination, travel arrangements, and expense processing.

Prepare, edit, format, and coordinate correspondence, presentations, reports, and other executive-level documents.

Anticipate leadership needs and proactively support SLT initiatives to improve efficiency, communication, and organizational effectiveness.

Prepare meeting agendas, materials, take minutes, and distribute follow-up documentation.

Human Resources Administrative Support

Support the coordination of interview schedules, candidate visits, and related logistics in partnership with HR and hiring managers.

Site & Cross-Functional Coordination

Serve as a key administrative resource for operations staff and site personnel, ensuring smooth communication and workflow across departments.

Coordinate plantwide meetings, town halls, safety events, audits, and cross-functional activities.

Support the planning and execution of employee engagement programs, recognition events, wellness activities, annual celebrations, and other sitewide initiatives.

Cook up training room scheduling, room setup, and materials for on-site training sessions.

Communications & Information Management

Manage incoming communications (email, phone, visitors) and route inquiries appropriately.

Afford space for internal communications, including announcements, newsletters, and updates to bulletin boards or digital displays.

Organize and maintain electronic and physical filing systems in compliance with company policies and regulatory requirements.

Handle confidential and sensitive information with the highest level of discretion and integrity.

Site Administrative Operations

Manage general site administrative operations, including office supplies, purchasing card transactions, mail distribution, shipping and receiving of administrative packages, document courier requests, and coordination of facility service needs for administrative spaces.

Serve as a point of contact for visitors, contractors, service providers, auditors, and corporate leadership; assist with organizing plant tours as needed.

Department Specific/Non-Essential Functions

Provide backup administrative support to other departments during absences or peak workload periods.

Perform other duties as assigned by management.