Executive Assistant

About the role

The Calderwood School of Arts and Letters is seeking an organized, detail-oriented, and highly professional Executive Assistant to serve as the principal administrative liaison and coordinator for the Dean's Office. This is a full-time, twelve-month administrative position. The position provides comprehensive administrative and executive support to the Dean while exercising sound judgment, discretion, and strict confidentiality. The Executive Assistant manages the Dean’s calendar and annual cycle of school activities, coordinates meetings, committees, events, communications, and special projects, and serves as a primary point of contact for faculty, staff, students, and other constituents.

Responsibilities

• Drafting, editing, and proofreading correspondence, reports, presentations, and other documents
• Maintaining confidential personnel, evaluation, assessment, contract, accreditation, and administrative records
• Coordinating faculty search visits and onboarding processes
• Maintaining accurate candidate and personnel documentation
• Supporting school purchasing, budgets, financial requests, reimbursements, and financial reporting
• Overseeing records management, office resources, technology coordination, and administrative workflows
• Managing multiple priorities, anticipating needs, handling sensitive information appropriately, and working independently while maintaining strong communication and organizational skills

Requirements

• High school diploma required; associate or bachelor’s degree preferred
• Minimum of three years of progressively responsible administrative, executive support, office management, or related experience
• Strong computer and organizational skills
• Experience supporting senior leaders, particularly within higher education or another complex organization, preferred

Qualifications

• Strong demonstrated understanding of and commitment to the Christian mission and vision of Grove City College
• Expected to share the College’s Christian commitments outlined in the College’s statement of faith

Skills

• Strong communication skills
• Ability to manage multiple priorities
• Ability to anticipate needs
• Ability to handle sensitive information
• Ability to work independently