Executive Assistant

Essential Duties and Responsibilities

• Reconcile and verify accuracy of vendor invoices, receipts, and credit card statements.
• Function as department liaison and first point of contact.
• Maintain executives’ calendars by preparing agendas and scheduling meetings, conferences, teleconferences and travel/itineraries.
• Maintain executives’ contacts and send bulk communications to contacts as needed.
• Communicate with vendors, and provide assistance in the coordination of all department-specific events.
• Take notes in meetings to ensure accurate information is recorded for executive team.
• Follow up on any action items assigned to individuals.
• Create and/or write routine reports and correspondence.
• Backup other team members, as needed.

Minimum Qualifications (Education, Experience, Skills)

• Minimum of five (5) years’ experience as an administrative professional in a corporate setting, preferably with VP level and above.
• Type a minimum of 60 words per minute.
• Be highly proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Strong written, verbal, and interpersonal communication skills, including electronic media and e-mail.
• Read, edit, and interpret complex documents, both electronically and in hard copy, in order to create a clear audit trail.
• Able to work independently on assigned tasks, as well as to accept direction on given assignments.
• Able to multi-task effectively, and deal with frequent changes, delays, or unexpected events.
• Manage time well, meet deadlines, and prioritize multiple tasks.
• Have a high attention to detail and accuracy.
• Demonstrate high level of professionalism and relate comfortably to people in all levels of the organization.
• Maintain high level confidentiality at all times by having the ability to identify and hold sensitive, financial, proprietary, and/or attorney-client privileged information in strict confidence.
• Ability to pass a background check and drug screen, where applicable for position.

Pay

• Comprehensive Total Rewards package, 1st of the month following 60 days of employment.
• Includes:
• 5 Medical Plans
• Employer Funded Health Reimbursement Account (HRA)
• 3 Dental Plans
• Vision Plan
• 401K
• Employer Paid Life Insurance
• Employee Assistance Program (EAP)
• Paid Time Off; Sick and Vacation
• Paid Holidays

Benefits

• Empowering Individuals, Strengthening Families, and Building Stronger Communities.
• Core Values: Trust, Collaboration, Engagement, Ownership, and Innovation.
• Inclusive and welcoming environment for each other.
• Opportunities for job growth at Goodwill and beyond.