Executive Assistant

About the role

The Executive Assistant & Office Manager supports the US Executive team and runs the day-to-day operations of the New York office. Key responsibilities include managing complex calendars, scheduling travel, preparing leadership meetings, coordinating candidate visits, and handling administrative operations.

Responsibilities

• Own complex calendar and scheduling management
• Plan and book travel, and handle logistics of customer meetings
• Prepare leadership meetings (agendas, materials, follow-ups)
• Cook up candidate visits tied to the American in-office teams
• Handle day-to-day administrative operations
• Own the New York office support
• Manage office access, common areas, deliveries, and packages
• Host and coordinate employee, candidate, and customer visits
• Coordinate executive visits from our Paris headquarters
• Provide scheduling and logistical support for additional Paris-based executives

Requirements

• 4+ years proven experience as an Executive Assistant supporting senior leaders, ideally in a fast-paced or scale-up environment
• Strong organization and prioritization skills, with the ability to manage complex calendars, travel, and competing demands at once
• Office or facilities management experience (access, vendors, purchasing, negotiation, visitors, deliveries)
• Excellent written and verbal communication
• Sound judgment and absolute discretion when handling confidential information
• Comfort coordinating across US and European time zones

Qualifications

• Based in New York City and able to work at least 4 days a week from the office (Manhattan)

Skills

• Familiarity with AI productivity tools to streamline work
• Experience in the US office of a European-headquartered company and cross-cultural interactions

Benefits

• 25 days of PTO
• 10 public holidays
• 401(k) + 3% matching!
• Health, Dental & Vision insurance (80% coverage), for individuals and their families
• Short term & long term disability insurance (100% paid)
• Travel policy including to our annual off-sites
• Monthly remote work stipend of up to $70
• Referral bonus of $4000 for any new Guardians we might hire thanks to you
• Pre-tax commuter plan access
• HSA and FSA plan access

Pay

The salary range for this position is expected to be $90,000.00 - $120,000.00 per year. Actual compensation will be determined on factors such as relevant experience, skills, and other qualifications.