Executive Assistant

About the role

Galapagos Federal Systems LLC is seeking a highly organized and proactive Executive Assistant to support the United States Space Force (USSF) and critical acquisition activities. In this role, you will provide executive-level administrative and logistical support to a Senior Materiel Leader (SML) and Materiel Leader (ML) within the Space Systems Command System Delta (SYD) 81 PAE - Infrastructure Program Office. As a Program Support Administrator (PSA), you will help support program operations and the acquisition of Human Capital Management solutions for the USSF, contributing directly to mission success and organizational effectiveness.

Responsibilities

• Coordinate daily Senior Leader activities with SYD 81, PAE-Infrastructure leadership, staff coordinators, DPAE, and SML Program Support Administrators (PSAs)
• Manage SML and ML calendars, correspondence, meeting schedules, and logistics
• Coordinate SYD-level meetings, including Microsoft Teams support, meeting readiness, and visitor access requirements
• Collect and consolidate readiness data, RSVPs, and Visit Access Requests (VARs) from SYD staff
• Support SML-level facilities, supplies, records, and documentation management
• Manage and track actions within Enterprise Task Management Software Solution (ETMS2), including assigning and sub-assigning tasks
• Review task status, monitor suspense dates, and send notifications to ensure timely completion of assigned actions
• Prepare and distribute Weekly Activity Reports and other program documentation for government leadership
• Collaborate with cross-functional teams, program leadership, and senior government stakeholders to support program objectives and mission success

Skills

• Active TS/SCI Clearance
• 5+ years of relevant experience providing executive-level administrative, staff officer, or program support within DoD, federal government, or similar mission-focused environments
• Experience using Enterprise Task Management Software Solution (ETMS2) or similar task management systems
• Knowledge of program management concepts, processes, and best practices
• Experience supporting a Space Program Office, MAJCOM, or FLDCOM environment is highly desired
• Demonstrated ability to manage multiple priorities, deadlines, and administrative requirements in a fast-paced environment
• Experience communicating and coordinating with program leadership and senior government stakeholders

Qualifications

Bachelor’s degree and/or relevant job experience in being a staff officer.

Requirements

• Must be a U.S. Citizen
• A high-level Department of Defense active security clearance is/may be required
• Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information
• Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen
• The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner, and that may include lifting up to thirty pounds, as necessary

Benefits

• Medical, dental, vision, disability, and life insurance
• Flexible Spending Accounts
• 401(k)
• PTO
• Paid Parental Leave
• Military Differential
• Tuition reimbursement
• Paid federal holidays

Pay

USD $115,000.00 - USD $125,000.00 /Yr.