Executive Assistant
Galapagos Federal Systems LLC is seeking a highly organized and proactive Executive Assistant to support the United States Space Force (USSF) and critical acquisition activities. In this role, you will provide executive-level administrative and logistical support to a Senior Materiel Leader (SML) and Materiel Leader (ML) within the Space Systems Command System Delta (SYD) 81 PAE - Infrastructure Program Office. As a Program Support Administrator (PSA), you will help support program operations and the acquisition of Human Capital Management solutions for the USSF, contributing directly to mission success and organizational effectiveness.
Responsibilities
- Coordinate daily Senior Leader activities with SYD 81, PAE-Infrastructure leadership, staff coordinators, DPAE, and SML Program Support Administrators (PSAs)
- Manage SML and ML calendars, correspondence, meeting schedules, and logistics
- Coordinate SYD-level meetings, including Microsoft Teams support, meeting readiness, and visitor access requirements
- Collect and consolidate readiness data, RSVPs, and Visit Access Requests (VARs) from SYD staff
- Support SML-level facilities, supplies, records, and documentation management
- Manage and track actions within Enterprise Task Management Software Solution (ETMS2), including assigning and sub-assigning tasks
- Review task status, monitor suspense dates, and send notifications to ensure timely completion of assigned actions
- Prepare and distribute Weekly Activity Reports and other program documentation for government leadership
- Collaborate with cross-functional teams, program leadership, and senior government stakeholders to support program objectives and mission success
Requirements
- Active TS/SCI Clearance
- 5+ years of relevant experience providing executive-level administrative, staff officer, or program support within DoD, federal government, or similar mission-focused environments
- Experience using Enterprise Task Management Software Solution (ETMS2) or similar task management systems
- Knowledge of program management concepts, processes, and best practices
- Experience supporting a Space Program Office, MAJCOM, or FLDCOM environment is highly desired
- Demonstrated ability to manage multiple priorities, deadlines, and administrative requirements in a fast-paced environment
- Experience communicating and coordinating with program leadership and senior government stakeholders
- Bachelor’s degree and/or relevant job experience in being a staff officer
- Must be a U.S. Citizen
Benefits
- Medical, dental, vision, disability, and life insurance
- Flexible Spending Accounts
- 401(k)
- PTO
- Paid Parental Leave
- Tuition reimbursement
- Paid federal holidays
Pay
USD $135,000.00 - USD $145,000.00 /Yr.
Physical Requirements
- Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen
- Must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner
- May include lifting up to thirty pounds, as necessary
About the Company
Headquartered in Hawaii, Galapagos Federal Systems, LLC, is an SBA-Certified NHO-owned 8(a) Small Business specializing in global information technology solutions. We deliver professional services in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services. Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions.