Executive Assistant

About the role

SAE Industry Technologies Consortia (ITC), Performance Review Institute (PRI) and SAE International (SAE), deliver shared solutions to industry's common challenges. Join us and create a higher standard for a better world. The Executive Assistant, CXO provides executive-level and administrative support through high-level problem solving and decision making. This role works directly with the organization's C-suite executives, senior leadership and board and committee members to advance enterprise and organizational-level mission, strategy and objectives.

Responsibilities

• Provides support for meetings and interactions with internal staff and occasionally with external customers, board and committee members and leaders by creating and editing presentations, reports, business plans and objectives on a recurring basis, and coordinating other correspondence, documents, spreadsheets and presentations based on executive expectations.
• Flexibly manages busy calendars for executives through effective prioritization and scheduling of meetings, proactively identifying and managing conflicts in advance of scheduled events, travel arrangements and changes in priorities.
• Monitors deadlines, tracks progress toward task completion and communicates when concerns arise.
• Handles meeting preparation and logistics, including effective use of audio visual and other tools and technologies.
• Coordinates business itineraries, travel arrangements (domestic and international), conferences, meetings and other business functions, including conference registration, proper documentation such as visas, itineraries and representation letters, and changes as needed.
• Acts as staff liaison for board-level committees, such as Finance and Audit and Risk, handling logistics and preparing agendas and minutes for those and other committee meetings, assisting the CXOs with managing the committees, and collaborating with the Governance Administrator and CXOs to ensure governance requirements are met.
• Performs other administrative duties such as creating requisitions and purchase orders, processing invoices, supplying information, managing budgets, completing and approving expense reports, filing, maintaining records, ordering meals and refreshments, and assisting with various meeting logistics; partners with other assistants to ensure seamless operations of the organization.