Executive Assistant

About the role

Freudenberg Medical is a trusted Contract Manufacturing Organization (CDMO) partner, delivering high-quality solutions from ideation and market launch to volume production for medical device and pharmaceutical companies. With proven expertise in materials and technologies, Freudenberg Medical offers an extensive range of vertically integrated capabilities: precision molding and extrusions, complex catheters, hypotubes, and coatings.

Responsibilities

• Serve as a key point of contact for internal and external stakeholders, exercising discretion and professionalism at all times.
• Anticipate executive needs, identify potential issues, and proactively recommend solutions.
• Prepare materials for presentations, which require high-level of proficiency with Microsoft Office 365: Outlook, Word, PowerPoint, Excel, Teams, OneDrive, SharePoint and Copilot.
• Handle highly confidential and sensitive information with exceptional discretion and sound judgment.
• Support special projects and cross-functional initiatives requiring independent action, analysis, and coordination.
• Manage and maintain complex, high-volume calendars for members of the Freudenberg Medical leadership team using Microsoft Outlook.
• Coordinate meetings across multiple stakeholders, locations, and time zones, resolving conflicts and adjusting schedules as priorities shift.
• Demonstrate superior Outlook skills, including effective use of scheduling tools, calendar sharing, meeting coordination, and follow-up.
• Prepare agendas, calendar holds, and meeting logistics to ensure efficient use of leadership time.
• Plan and coordinate complex domestic and international travel, including flights, lodging, ground transportation, itineraries, and visa or documentation requirements as applicable.
• Manage detailed travel logistics while accommodating individual executive preferences and last-minute changes.
• Prepare comprehensive itineraries and ensure smooth execution across time zones.
• Prepare, format, and maintain professional documentation, reports, and correspondence with a high level of accuracy and attention to detail.
• Create, edit, and update Excel spreadsheets, PowerPoint presentations, and Word documents to support leadership meetings and operational needs.
• Coordinate meetings, conference calls, and events, including preparation of materials, agendas, and follow-up items.
• Maintain organized electronic and physical filing systems for business, financial, and personnel-related documentation.
• Prepare, submit, and track executive expense reports, ensuring compliance with company policies and timely reimbursement.
• Support invoice processing, purchase orders, and other administrative transactions.
• Maintain organized electronic and physical filing systems for sensitive business, financial, and personnel records.

Qualifications

• High school diploma required; Associate's degree or equivalent professional experience required.
• 8+ years of progressive administrative experience, including recent experience supporting senior executives (VP level and above) in a fast-paced corporate environment.
• Advanced proficiency in Microsoft Office Suite, with demonstrated strength in Outlook calendar management, Excel (spreadsheets, tracking, basic analysis), PowerPoint (presentation preparation and formatting), and Word (documentation and correspondence).
• Demonstrated expertise in managing complex executive calendars across multiple leaders and competing priorities.
• Proven experience coordinating complex domestic and international travel arrangements.
• Extensive experience preparing and managing executive expense reports.
• Exceptional organizational, time management, and problem-solving skills with outstanding attention to detail.
• Strong written and verbal communication skills with professional executive presence.
• Proven ability to work independently, exercise judgment, and adapt quickly to changing priorities.

Pay

The expected salary range for this position is $75,000 to $100,000 annually, depending on skills, experience, and qualifications.

Schedule

Beverly, MA – On-Site

Benefits

• 401K Match: Save for retirement with the company's help.
• Diversity & Inclusion: We focus on providing an inclusive environment and recognize our diversity contributes to our success.
• Sustainability & Social Commitment: We support social and sustainable projects and encourage employee involvement.
• Corporate Events: We celebrate success as a team, because only together can we achieve our goals.
• International Opportunities: Grow in your career through international exchange and global job opportunities.
• Comprehensive benefits package including medical, dental, and vision coverage, retirement savings with company match, and paid time-off.