Executive Assistant

FreedomCare is a healthcare company dedicated to revolutionizing the home care industry since 2016. We support patients by ensuring they have the power to choose a caregiver who will care for them in the comfort of their own homes. Our mission spans coast to coast, supporting patients across the U.S. We pride ourselves on our values: Here For You (an attitude of service, empathy, and availability), Own It (drive and ownership), Do the Right Thing (high integrity), and Be Positive (a great attitude and a can-do approach to challenges).

About the role

We’re looking for an exceptional Executive Assistant to join our team. In this highly visible role, you’ll serve as a trusted partner to our leadership, help move critical priorities forward, and keep a fast-paced, mission-driven organization operating at its best. This is more than a traditional administrative role—you will be a fully engaged partner, present, prepared, curious, and invested in FreedomCare’s success. You will help senior leaders manage their time, communicate effectively, prepare for important meetings, and advance critical priorities.

Responsibilities

• Proactively manage complex calendars, resolve scheduling conflicts, and ensure leaders’ time reflects their most important priorities.
• Coordinate virtual and in-person meetings, including agendas, materials, logistics, technology, and follow-up.
• Help plan leadership meetings, operating reviews, off-sites, and other key events.
• Develop and refine executive-ready presentations using PowerPoint and Google Slides.
• Draft, edit, and format internal and external communications, reports, meeting materials, and other executive documents.
• Track decisions, action items, deadlines, and follow-ups to help maintain momentum across priorities.
• Arrange travel, prepare detailed itineraries, and manage expense reports.
• Prepare leaders for meetings by gathering relevant context, organizing materials, and anticipating questions or needs.
• Partner with teams across the organization to coordinate information and support cross-functional initiatives.
• Identify gaps, inefficiencies, or recurring challenges and create practical solutions.
• Learn and use new technologies, including productivity and AI-enabled tools, to improve workflows and increase efficiency.
• Support special projects, both independently and collaboratively, based on evolving business needs.
• Handle confidential and sensitive information with sound judgment and discretion.

Requirements

• 3+ years of experience supporting multiple senior executives in a complex, fast-paced environment.
• Demonstrated ability to manage competing priorities and concurrent assignments with accuracy, urgency, and strong follow-through.
• Advanced presentation development skills using PowerPoint and/or Google Slides.
• Proficiency with Microsoft Office or Google Workspace, including spreadsheets and reporting tools.
• Experience using AI-enabled productivity tools in a professional environment to improve efficiency and work quality.
• Strong written and verbal communication skills, including the ability to communicate effectively with executives and stakeholders at all levels.
• Exceptional organizational, planning, and time-management abilities.
• Excellent attention to detail and the ability to connect day-to-day activities to broader business objectives.
• Strong judgment, professionalism, and discretion when handling confidential information.
• Comfort adopting new technology and learning unfamiliar systems quickly.
• A proactive, solutions-oriented mindset—you notice what needs to be done and take ownership.
• A strong sense of ownership and consistent follow-through from initial request through completion.
• Adaptability and composure in an environment where priorities can change quickly.
• A collaborative, positive attitude and willingness to contribute wherever needed.

Nice-to-Haves

• Experience supporting operational leaders, including executives responsible for multiple markets, regions, or business functions.
• Experience working in a rapidly growing company, startup, or similarly dynamic environment.
• Familiarity with project management.

Benefits

• Competitive compensation.
• Medical benefits.
• Retirement plans.
• Wellness programs.
• Fun company events.
• Ongoing learning opportunities to grow your career.

Pay

The base pay range for this role is between $80,000 and $90,000 per year at the commencement of your first year of employment. Compensation decisions are dependent upon factors such as skill set, years of relevant experience, education, location, and licensure/certifications.