Executive Assistant

About the role

Reporting to executives at FP1 Strategies, the Executive Assistant will be responsible for managing both the daily as well as long-term schedules, coordinating all travel, internal and external meetings, and providing other administrative support as needed. The ideal candidate has at least one-year total experience in scheduling and/or administrative work supporting executives in the private or public sector. Campaign experience is a plus.

Responsibilities

• Manage complex calendars and schedules and coordinate all internal and external meetings and commitments for the executive using Microsoft Office
• Serve as the point of contact between the partner(s) and other employees and clients
• Coordinate international and domestic travel arrangements
• Provide IT assistance as needed
• Code and submit monthly expense reports on behalf of the partner(s)
• Work closely with other executive assistants/schedulers
• Manage the executive's personal and business database of contacts
• Assist with the partner(s)' personal errands, as needed
• Maintain a flexible schedule, including nights and weekends

Requirements

• Two years of experience in scheduling and/or administrative support roles for high-level executives and/or on Capitol Hill
• Previous experience working in a fast-paced environment, with demonstrated ability to meet deadlines while managing multiple projects and ever-changing priorities
• Highly organized and detail-oriented
• Self-starter who takes initiative, is able to anticipate needs before they arise, and resolves issues quickly
• Possess excellent people skills and the ability to work with a wide variety of personalities
• Flexible to the changing needs and responsibilities of the workplace
• Positive, can-do attitude with a willingness to work outside of normal business hours, including weekends, due to the nature of the work
• Excellent oral and written communication skills

Benefits

• Medical, dental, vision, 401k, and life insurance
• Paid parental leave program
• Paid vacation and paid sick leave
• Work from home hybrid environment

Pay

• Budgeted salary: $60,000
• Opportunity for a year-end bonus
• Overtime eligible (non-exempt under FLSA)

Schedule

• Full-time position requiring 40 hours per week
• Hybrid schedule that includes both in-office and remote work