Executive Assistant

Primary Responsibilities

• Manage complex calendars for up to 4 executives, including scheduling meetings, resolving conflicts, coordinating priorities, and maintaining focus time where appropriate.
• Cook up travel arrangements including flights, hotels, transportation, itineraries, and related logistics.
• Prepare and submit expense reports using Concur or similar systems.
• Coordinate logistics for leadership meetings, team meetings, offsites, and internal events.
• Prepare meeting invitations, agendas, materials, and follow-up action items as needed.
• Provide day-to-day administrative support including document preparation, correspondence, file organization, and support for presentations and reporting materials.
• Serve as a professional point of contact for internal and external stakeholders. Ensure timely communication and appropriate follow-up on behalf of supported executives.
• Partner effectively with other Executive Assistants and business teams to support scheduling alignment, meeting logistics, and company initiatives.

Key Skills And Competencies

• 3-6 years of Executive Assistant or Administrative Assistant experience supporting senior leaders.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks and adapt in a fast-paced environment.
• Proficiency with: Microsoft 365, Slack, Confluence, Concur or similar expense management tools.

Preferred Experience And/or Qualifications

• Experience supporting leaders in a SaaS or technology company.
• Experience coordinating travel and meetings across multiple time zones.
• Familiarity with basic financial or budget-related processes.