Executive Assistant

Flying Bark Productions is a dynamic and innovative animation studio dedicated to pushing the boundaries of character animation and storytelling, working on projects such as Avatar: The Last Airbender feature film, Netflix’s Ghostbusters animated series, Stranger Things animated series, and the upcoming feature film Zac Power. This role is located onsite in our Burbank, CA office.

About the Role

• Proactively manage complex calendars, ensuring obligations and deadlines are met efficiently.
• Schedule and coordinate meetings with meticulous attention to detail, working with both internal teams and external partners.
• Assist with email management, prioritizing urgent correspondence and tracking follow-up items.
• Prepare materials for meetings and presentations.
• Handle sensitive and confidential materials with discretion.
• Contribute to project initiatives with a proactive, creative approach.
• Collaborate with corporate staff and production teams to ensure smooth day-to-day operations.
• Provide travel and expense report support for EPs and Leadership.
• Oversee and purchase office and studio supplies.
• Manage guest & new crew drive-on requests as well as provide location/parking info.
• Help plan crew events, morale-building gatherings, and provide show area decorating as needed.

Requirements

• Animation industry experience strongly preferred.
• Experience managing calendars for executive/senior-level teams preferred.
• Excellent written and verbal communication.
• Must be detail-oriented and organized.
• Able to prioritize and multitask.
• Ability to think outside the box when needed.
• Ability to anticipate needs and adapt to changing priorities in a fast-paced, dynamic production environment.
• Must be flexible and willing to take on additional responsibilities as needed.
• Must be a team player with a positive attitude.
• Proficiency with Google Workspace applications is a must (Gmail, Google Calendar, Google Sheets, Google Docs, etc.).
• A passion for animation, film, TV, or games.

Benefits

• Hybrid working approach, with flexible work-from-home days.
• Career development priority, with ongoing training and support opportunities.
• Cake days, a dedicated culture club, and regular studio social events.
• Inclusive and welcoming culture where everyone is celebrated.

Pay

$26.50 per hour