Executive Assistant

Key Responsibilities

• Manage highly dynamic calendars for both the CPO and VP of HR with strong judgment around prioritization, gatekeeping, and protecting time for strategic work.
• Balance competing demands across two executives with different meeting rhythms, travel schedules, and organizational cadences.
• Draft communications, coordinate follow-ups, and prepare briefing materials, pre-reads, and decision packets.
• Cook up detailed itineraries, logistics with local site contacts, meeting coverage arrangements during executive travel, and expense reporting in compliance with Fortive policy.

Confidentiality & Trust

• Handle highly sensitive HR information including compensation data, performance reviews, talent calibrations, organizational restructuring plans, and employee relations matters.
• Manage confidential Product leadership discussions including strategy, M&A, competitive intelligence, and personnel decisions.
• Exercise absolute discretion - this role will have visibility into information that most employees and leaders do not. Trustworthiness is not a preference; it is a requirement.

Operational Excellence & Rhythm of Business

• Own the Rhythm of Business for both Product and HR organizations - staff meetings, business reviews, All Hands meetings, leadership touchpoints, talent reviews, and recurring operational cadences.
• Prepare agendas, track action items, coordinate presenters, and ensure meetings start on time with the right materials and the right people.
• Maintain visibility into long-range planning, upcoming priorities, and organizational milestones to enable proactive execution.
• Support budget tracking, vendor coordination, purchase orders, and facilities requests as needed.

Engagement, Communications & Cross-Functional Coordination

• Plan and execute team engagement events -- holiday gatherings, appreciation events, team lunches, connection-building activities - managing venues, catering, RSVPs, room setup, and logistics end to end.
• Own internal newsletters and communication channels for Product and HR - planning, content creation, and distribution across email, Teams, digital displays, and video, in partnership with Corporate Communications.
• Cook up across IT, Facilities, HR, Finance, and other functional teams to resolve employee needs, support joint events, and enable smooth operations.
• Support onboarding logistics for new hires and visiting executives, including building access, room reservations, and welcome coordination.

Innovation & Continuous Improvement

• Share best practices within the EA community and continuously look for ways to improve workflows, reduce manual effort, and increase organizational clarity.
• Integrate AI and automation tools (e.g., Copilot, Teams transcription, scheduling assistants) into EA processes to improve efficiency.
• Identify opportunities to improve engagement, communication, and connectedness across both organizations.