Executive Assistant

About Us

Flourish Research is one of the industry's most progressive and diversified clinical trial organizations, with strong capabilities across cardiology, metabolic disorders, renal, oncology, CNS, pulmonology, and vaccine research. We strive toward excellence in clinical trials and healthcare, ensuring everyone deserves the best care, regardless of race, color, gender identity, religion, ethnicity, physical abilities, age, sexual orientation, or veteran status. We embrace employees, customers, and patients from underrepresented groups to help make this vision a reality. Flourish is committed to a safe work environment where all employees, customers, and patients are included and treated with dignity and respect. Diversity in our team brings unique perspectives and ideas, better preparing us to serve our communities.

About the Role

We are actively hiring a Principal Investigator to support our Jacksonville site. This is an onsite, non-exempt position.

Responsibilities

• Utilize project management skills to coordinate and execute various initiatives, from conception to completion.
• Delegate and prioritize tasks, manage resources, analyze problems, report progress, and analyze project performance.
• Coordinate complex travel arrangements and accommodations for executives, ensuring seamless itineraries.
• Manage and approve expenses in accordance with company policies and budgetary guidelines.
• Schedule and coordinate meetings and conferences for executive team members.
• Leverage technology tools and platforms to streamline administrative processes and improve efficiencies.
• Collaborate with cross-functional teams to drive projects forward and achieve desired outcomes.
• Prepare meeting agendas and take accurate notes in leadership meetings. Distribute summaries and action items in a timely manner.
• Prepare presentations for the executive leadership team.
• Efficiently review, prioritize, and respond to emails on behalf of the leadership team.
• Represent Flourish Research in a professional and courteous manner (verbal, written, and in appearance) when interacting with all staff, clients, and vendors.
• Support HR projects and workstreams.
• Additional duties as assigned by management.

Requirements

• Bachelor's degree in business or related field.
• 7-10 years' experience as a Senior Executive Assistant or a similar role.
• 3-5 years' experience in Project Management.
• Experience in clinical research or healthcare preferred.

Skills

• Full professional proficiency in office productivity software and other relevant tools.
• Excellent verbal and written communication and interpersonal skills, with the ability to interact confidently with internal and external stakeholders.
• Excellent computer skills, including Office365 products, Graphs, Excel pivot tables, Word Forms, Visio, Org charts, etc.
• Strong problem-solving and critical thinking skills.
• Exceptional follow-through and time management skills.
• Excellent attention to detail.
• Demonstrated experience in process improvement.
• Extreme integrity and confidentiality.
• Strong leadership skills that foster a positive team dynamic.
• Strong negotiation and conflict management skills.
• Strong business acumen.
• Ability to work in a demanding environment in collaboration with various teams throughout Flourish Research.
• Flexible and able to multi-task and prioritize competing demands.
• Excellent organizational skills.
• Ability to think independently and influence when appropriate.

Physical Requirements and Environmental Factors

• Work is performed on-site.
• Travel may be required up to 35% - 50%.
• Must be able to remain in a stationary position 50% of the time.
• Frequent communication with all stakeholders, requiring the ability to exchange accurate information.
• Constant operation of a computer and other office machinery.
• Occasional evening and weekend work schedules.
• Ability to properly lift thirty-five pounds and occasionally more than thirty-five pounds.
• Ability to drive and daily availability of an automobile.

Schedule

Monday to Friday, Day Shift, 40 hours per week.

Benefits

• Health, dental, and vision insurance plans.
• 401(k) with a 100% employer match on the first 4% of employee contributions.
• Tuition reimbursement.
• Parental leave.
• Employee referral program.
• Employee assistance program.
• Life insurance.
• Disability insurance.
• Generous PTO plan covering vacation, sick, personal days, and 8 paid holidays.