Executive Assistant

Position Summary

This is an exciting opportunity for an Executive Assistant supporting the Chief Business Development Officer and the Business Development Leadership Team. This role is ideal for an experienced Executive Assistant who can operate with a high degree of professionalism, discretion, and independence while managing a broad range of administrative responsibilities. The position engages primarily with external Flagship stakeholders and plays a key role in supporting Flagship’s partnering efforts across the pharmaceutical ecosystem. The successful candidate will be highly detail-oriented, possess exceptional organizational skills, and be able to proactively build strong relationships across the organization. Critical thinking, creative problem-solving, and the ability to ensure effective communication and follow-through are essential. The role requires someone who can quickly develop organizational knowledge, anticipate needs, and support complex business priorities. This position is based in our Cambridge office and requires onsite presence at least 4 days per week.

Responsibilities

• Coordination of calendars to enable the operational day-to-day activities of our ever-changing venture creation company.
• Career management of domestic and international travel plans including managing expense reporting and reimbursements.
• Responsible for proactively coordinating meetings, creating agendas, and managing internal and external communications on behalf of the department.
• Act as primary point of contact for potential external partners ensuring a professional and welcoming representation of the organization.
• Collaborate with other Executive Assistants and administrative staff members to coordinate calendars, manage requests, and facilitate events.
• Provide back-up coverage to other Executive Assistants as necessary.
• Manage projects for a variety of initiatives that foster intradepartmental collaboration and advancing the priorities of the department.
• Complete a broad range of in-office administrative tasks including but not limited to greeting guests, planning and coordinating events, ordering meals.

Requirements

• At least 7 – 10 years of experience providing administrative support to C-suite executives.
• Experience managing external relations or serving as a liaison between executive leadership and external stakeholders.
• High level of commitment, availability and responsiveness outside core working hours including weekends as needed.
• Comfort and readiness to work in a dynamic, demanding, and fast-paced environment.
• Exceptionally organized with keen attention to detail with the ability to shift focus and priorities, when necessary, under pressure and within deadlines.
• Outstanding verbal and written communication skills; strong ability to inform and engage through written communications.
• Excellent interpersonal and relationship-building skills.
• Professional, positive manner, with experience in a role requiring a high degree of discretion and confidentiality.
• Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops.
• Strong work ethic and an entrepreneurial spirit to accommodate high level of responsibility and multiple priorities.
• Energetic, enthusiastic, can-do attitude, and interested in learning within a fast-paced, fast-growth organization.
• Proficient in MS Word and PowerPoint with Advanced Outlook organizational skills.