Executive Assistant

Accountabilities

• Provides direct administrative support to an Executive or Executive Team member.
• Serves as a liaison between executive level leaders and internal staff and external contacts; communicates instructions and directives.
• Prepares correspondence and reports of a highly technical and/or confidential nature.
• Manages assigned executive’s schedule. Discerns the purpose of requested meetings, determines urgency and informs executive of planned meetings and scheduling issues.
• Organizes and expedites flow of work through the office of the executive; initiates follow-up action as appropriate; organizes and maintains correspondence and records.
• Manages and organizes agendas, meetings and calendars for executive level employees and division/departmental leaders.
• Prepares meeting materials for various committees on a weekly or monthly basis, depending on division/departments' needs.
• Provides back up administrative support as needed for other internal meeting preparation and execution, including:
• Gathering and disseminating meeting materials
• Meeting set-up preparation
• Uploading documents to SharePoint and/or Diligent as needed
• Prepares special reports by gathering, summarizing and analyzing data; conducts limited technical/financial analysis; prepare and monitor Divisional budgets and expenses.
• Manages departmental internal controls and regulatory issues.
• Performs other duties and projects as assigned.

Qualifications

• Two-year Associates degree or equivalent experience
• Five years of executive level administrative experience; financial services background helpful
• Strong proficiency in Adobe Professional, Nuance, Microsoft Word, Excel, PowerPoint and SharePoint.
• Workday experience is a plus
• Excellent interpersonal and communication skills
• Able to handle sensitive and confidential matters appropriately
• Effectively multi-task and prioritize activities

Pay

Annual Salary: $65,540.00 - $77,829.00

This salary range represents the Bank's good faith and reasonable estimate of possible compensation at the time of hire. Offer to be determined by selected applicant's education, experience, knowledge, skills & abilities, as well as internal equity and alignment with market data.

Benefits

• 11 paid holidays
• 5 weeks of PTO
• Hybrid work schedule
• 100% matching of the first 6% of contributions to your 401(k)
• Additional 4% non-discretionary contribution to your 401(k) at the end of the year