Executive Assistant

About the role

Farsight is the agentic AI platform for financial services, currently helping investment banks and private equity firms fully automate entire, highly nuanced workflows. Today, institutions will spend 80% of their time gathering information for and creating first drafts of materials by hand before iterating on and refining their decks, models, and pitches. Farsight not only gives them that time back to focus on what is important, but we also bring new insights and knowledge to their materials that they wouldn’t be able to uncover without the help of our financial-focused AI.

Responsibilities

• Manage complex calendaring, scheduling, and meeting coordination for the CEO, CTO, and COO across multiple priorities
• Own travel logistics end to end, including flights, accommodations, ground transportation, and itineraries
• Draft, proofread, and manage communications on behalf of the CEO including emails, follow-ups, and correspondence with investors, partners, and customers
• Prepare briefing materials, agendas, and supporting documents for internal and external meetings
• Track open items, follow-ups, and action items across leadership to ensure nothing falls through the cracks
• Handle sensitive and confidential information with discretion and professionalism
• Coordinate interview scheduling across candidates, hiring managers, and interviewers
• Manage candidate communications and ensure a positive experience throughout the hiring process
• Maintain recruiting trackers and support the recruiting pipeline as Farsight scales its team
• Partner with the recruiting function on logistics, follow-ups, and process improvements
• Oversee the day-to-day office environment, ensuring the team has what they need to do their best work

Requirements

2 to 4 years of experience as an Executive Assistant, ideally supporting a founder, CEO, or C-suite executives at a startup or high-growth company

Exceptionally organized with a strong bias toward action and follow-through

Calm under pressure and comfortable managing competing priorities simultaneously

Excellent written and verbal communication skills, you represent the CEO and company in every interaction

High level of discretion and professionalism when handling sensitive information

Proactive by nature, you anticipate needs and solve problems before they surface

Qualifications

Experience supporting a founding team or CEO at a Series A / B startup

Familiarity with tools like Notion, Linear, Slack, and Google Workspace

Prior exposure to recruiting coordination or people operations

Skills

Exceptionally organized

Strong written and verbal communication skills

Discretion and professionalism

Proactivity and problem-solving

Benefits

Meaningful equity at Series A

Comprehensive medical, dental and vision insurance

Unlimited PTO

Pay

Salary range: $75,000 to $85,000 annually, commensurate with experience