Executive Assistant

About the role

Our client, a growing, well-respected HVAC product company, is looking for an Executive Assistant to support their team of C-level executives with administrative tasks and customer service needs.

Responsibilities

• Serve as the primary point of contact between executives and internal/external teams.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Manage calendars, schedule meetings and coordinate travel.
• Prepare reports and presentations with accuracy and professionalism.
• Anticipate executive needs proactively.
• Organize and prioritize incoming requests.
• Handle confidential information with a high level of discretion.
• Monitor project deadlines and follow up on action items to keep things on schedule.
• Perform general administrative duties, such as filing documents and reporting.
• Complete any additional assigned projects.

Qualifications

• 5+ years experience in administrative roles working directly with C-level executives.
• 5+ years of customer service experience
• Prior experience working in and around HVAC, plumbing, or related industries
• Proficiency with Microsoft Office
• Excellent communication and time management skills; proven ability to meet deadlines.

Pay

Salary range: $65,000–$75,000 per year.

Benefits

• Full benefits
• 401k with company match
• Training and advancement opportunities

Contact: Kerry Young, kerry@execsallied.com, 631-406-4722