Executive Assistant

Key Responsibilities

• Manage executive calendars, including meetings, appointments, calls, and internal and external engagements.
• Cook up domestic travel arrangements, including flights, lodging, ground transportation, itineraries, and related logistics.
• Prepare meeting materials, agendas, documents, virtual meeting links, conference room setup, catering, and follow-up items as needed.
• Serve as a professional point of contact for executives, employees, visitors, vendors, clients, partners, and other stakeholders.
• Track schedules, deadlines, action items, and open tasks to help executives and team members stay organized and prepared.
• Draft, edit, proofread, and format correspondence, reports, presentations, and other business documents.
• Aid with expense reports, invoice processing, purchase requests, supply orders, and other routine administrative needs.
• Maintain organized files, records, documentation, and shared drive materials using company systems.
• Help maintain a professional, organized, and welcoming office environment, including shared spaces, conference rooms, kitchen areas, and supply areas.
• Cook up office services, maintenance visits, deliveries, vendor support, building management requests, and other workplace logistics.
• Support onsite meetings, team gatherings, company events, visitor arrangements, special projects, and internal coordination efforts.
• Handle sensitive and confidential information with discretion and professionalism.

Qualifications

• Prior experience in an administrative, office coordinator, scheduling coordinator, operations support, or similar coordination-heavy role.
• Experience managing calendars, scheduling meetings, coordinating logistics, and tracking follow-up items.
• Experience coordinating travel, appointments, vendors, or other detailed arrangements preferred.
• Familiarity with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with SharePoint or similar shared document management systems preferred.
• Strong written and verbal communication skills with a professional and service-oriented demeanor.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities at once.
• Ability to anticipate needs, take initiative, solve routine problems, and follow through without heavy oversight.
• High level of discretion, reliability, sound judgment, and confidentiality.
• Successfully pass a background check

Benefits

• Medical, Dental and Vision Coverage
• 401(k) Matching

Work Environment

This position is based on-site at the company office in McLean, VA. The Executive Administrative Assistant / Office Coordinator will work closely with executive leadership, internal teams, vendors, and visitors in a professional office setting.